Materials Coordinator-Ambulatory Surgery Center

Atlas Healthcare Partners; Greenville (SC); On-site; USD 42,000 - 66,000; Full time

Job summary

Prisma Health Surgery Center - Patewood in Greenville, SC seeks a procurement specialist to manage anesthesia supplies and equipment for surgical procedures. This role focuses on ensuring availability, accuracy, and cost-effective purchasing in a fast-paced outpatient setting.

You will work with department managers and vendors, maintain records, and support inventory and billing processes while upholding regulatory standards and patient‑centered care.

Qualifications

• High school diploma and 2–5 years of relevant work experience.
• Excellent communication and organizational skills.
• Proficient with commonly used office software and quick to learn new software.

Responsibilities

• Procure routine and specialty supplies and equipment for surgical procedures.
• Coordinate with department managers and vendors to resolve supply conflicts.
• Maintain daily electronic billing of supply/implant entries and ensure correct pricing.
• Monitor cost containment and assess substitutions and availability.
• Verify delivery receipts and ensure correct billing to patients.
• Collaborate with Atlas supply chain team and inventory system to reduce unnecessary purchase orders.
• Maintain capital equipment inventory and implant logs; coordinate maintenance schedules.
• Vet new equipment and instrumentation.
• Maintain inventory count sheets and par levels for all locations.
• Assist with updating physician preference cards with directors and managers.
• Perform other duties as assigned.

Skills

Communication skills

Organizational skills

Office software proficiency

Ability to learn new software

Education

High school diploma

Associate degree

Bachelor’s degree

Tools

Microsoft Office

Job description

Prisma Health Surgery Center - Patewood, located at 209 Patewood Drive in Greenville, South Carolina, is a state‑of‑the‑art outpatient facility specializing in plastic surgery. Managed with a focus on precision, comfort, and patient‑centered care, the center offers a modern surgical experience tailored to aesthetic and reconstructive needs. With advanced technology and a compassionate team, Prisma Health Surgery Center - Patewood brings expert outpatient care closer to home, serving the Greenville community with the high‑quality treatment they deserve.

Position Summary

This position is responsible for procuring and maintaining adequate levels of anesthesia, routine and specialty supplies and equipment for surgical procedures. Handles the surgery center’s needs for all surgeries and procedures scheduled.

Essential Functions

• Coordinates procurement of routine and specialty supplies and equipment for surgical procedures. Handles the department's needs for are all surgeries and procedures scheduled.
• Receives requests for special equipment and/or supplies from the department managers and procures them for the correct patient, procedure, date, and time. Works with department managers and vendors to identify any supply or equipment conflicts.
• Maintains daily electronic billing of supply/implant entries and assures entries are processed and priced accurately. Reviews costs and supports medical and implant supply procurement for requested surgeries or procedures.
• Promotes and monitors cost containment. Compares and contrasts supplies and instrumentation for substitution and availability. May also participate in growth planning.
• Reviews delivery receipts for ordered supplies and equipment and verifies cost, quantity, etc. prior to payment. Works with billing and auditing staff to ensure that equipment/supplies are billed to the correct patient.
• Coordinates with Atlas supply chain team and inventory management system to reduce freeform purchase orders.
• Maintains a capital equipment inventory file/implant log and coordinate preventative maintenance schedules.
• Vets new equipment/instrumentation.
• Maintains inventory count sheets and par levels for all supply locations.
• Assists with maintenance of preference cards by working with Director of Nursing, and Operating Room Manager to ensure physician preference cards are accurate and utilized.
• Other duties as assigned.

Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.

NOTE: The essential functions are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Specific tasks or responsibilities will be documented as outlined by the incumbent's immediate manager.

Minimum Qualifications

• Requires business, math and communication skills, knowledge and abilities as normally evidenced by a high school diploma and 2-5 years of relevant work experience.
• Must possess excellent communication and organizational skills.
• Must be proficient with commonly used office software and have the ability to learn and adapt quickly to new software.

Preferred Qualifications

• Requires skills and abilities typically attained with one year of medical/clinical/clerical experience; preferably in a hospital, ambulatory surgery center, or prior experience in customer service.
• The preferred candidate will possess knowledge of medical terminology and experience in a surgery area, materials management, or related area.
• Additional related education such as an associate or bachelor’s degree is preferred.