Ambulatory Surgery Center Supply Chain Coordinator

Kaiser Permanente; Maryland; On-site; USD 55,000 - 75,000; Full time

Job summary

Kaiser Permanente in the United States is seeking a Materials Coordinator for our Ambulatory Surgery Center operations. The role centers on reviewing, controlling, and maintaining inventory and supplies specific to the ASC, including anesthesia and sterile processing support.

The position requires coordinating with the Material Management Department to optimize supply efficiency, reviewing daily surgical schedules for equipment needs, and managing purchase orders, invoices, and equipment

Qualifications

• Minimum two years of OR background experience.
• Minimum two years in supply; par levels, storage closets, recalls and expiration dates.
• Minimum four years in supply chain; experience establishing and managing par levels and storage closets.

Responsibilities

• Serves as the ASC Unit Material Coordinator for all OR/colonoscopy supply and equipment requests; submits work orders per compliance and SOX; closes purchase orders and invoices daily; initiates service/repair calls for clinical equipment for ASC.
• Receives supplies and equipment; distributes and stores in appropriate areas.
• Coordinates evaluation of material resources with Material Management to maximize efficiency and control costs.
• Reviews daily surgery schedules with perioperative team to determine equipment and supply needs; ensures availability; collaborates on receipt of loaner or shared equipment for schedule caseload.
• Maintains blanket and standing purchase orders; resolves invoice discrepancies with ASC FSS, Perioperative Leadership and Accounts Payable; maintains vendor/materials management files.
• Initiates service/repair calls for clinical equipment; maintains records and reports including electrical safety and preventive maintenance; monitors facilities maintenance work orders; provides material management reports; ensures compliance with established contracts; participates in monthly ASC safety rounds.
• Other duties related to management of supplies and equipment as assigned.

Skills

OR background

Supply chain

Inventory management

Par levels

Education

High School Diploma or GED

Job description

Job Summary:

The Materials Coordinator is responsible for the review, control and maintenance of the inventory and supplies unique to the Ambulatory Surgery Center.

Essential Responsibilities:

• Serves as the Ambulatory Surgery Center (ASC) Unit Material Coordinator for all operating room/colonoscopy supply and equipment requests including anesthesiology and central sterile. Submits work orders in accordance with compliance and SOX regulations. Closes out purchase orders and invoices on a daily basis. Initiates service and repair calls for clinical equipment for the ASC.
• Receives supplies and equipment, distributes and stores in the appropriate assigned areas.
• Coordinates the evaluation of all material resources used in the ASC with the Material Management Department to maximize supply efficiency costs.
• Reviews surgery schedules daily with a member of the perioperative team to determine all equipment and supply needs and to ensure appropriate availability. Collaborates with the Sterile Processing Manager and the ASC Facilities Services Supervisor on the receipt of specialty loaner or shared equipment with physicians, nursing staff, vendors and other KP ASCs as required for schedule caseload. Develops, reviews and maintains PAR stock requirements for all stock and non-stock supplies used by ASC.
• Maintains departmental blanket and standing purchase orders as required. Resolves invoice discrepancies with ASC FSS, Perioperative Leadership and Accounts Payable as appropriate. Maintains vendor/materials management files and catalogs.
• Initiates service and repair calls for clinical equipment for ASC. Maintains all required records and reports including routine electrical safety and preventative maintenance inspections. Initiates and monitors facility maintenance work orders. Provides material management reports to Perioperative Leadership and assists with resolution of discrepancies with the FSS. Utilizes established contracts to assure compliance and usage requirements. Participates in monthly safety rounds in the ASC and has a working knowledge of all regulations that pertain to environmental safety and initiates actions that support these standards.
• Other duties related to the management of supplies and equipment as assigned.

Basic Qualifications:

Experience

• Minimum two (2) years of experience in OR background required OR
• Minimum two (2) years in supply requiredSupply chain experience means experience establishing and managing par levels and storage closets (e.g. rotating stock, validating product recalls and expiration dates) and two (2) years experience in a clinical background required OR
• Minimum four (4) years in supply chain required. Supply chain experience means experience establishing and managing par levels and storage closets (e.g. rotating stock, validating product recalls and expirations dates).
• Per the National Agreement, current KP Coalition employees have this experience requirement waived.

Education

• High School Diploma or General Education Development (GED) required.

License, Certification, Registration

• N/A

Additional Requirements:

• Demonstrated knowledge of surgical services, supplies (including disposables) and inventory required. This may include muscle tissue, breast implants, skin grafts and corneal tissue.
• Demonstrated knowledge of specialty surgical equipment such as fragment sets, mid-face plates, distal radius plates and hand sets.
• Automated Inventory Experience and previous experience with personal computers required.

Preferred Qualifications:

• Associates degree in business or health care related preferred.