Ambulatory Surgery Center Supply Chain Coordinator

Kaiser Permanente; Timonium, Northern (MD, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Kaiser Permanente in Timonium, MD is seeking a Materials Coordinator for the Ambulatory Surgery Center. You will review, control, and maintain inventory and supplies specific to ASC operations, ensuring availability for OR, anesthesia, and sterile processing.

The role requires handling purchase orders, coordinating equipment maintenance, and working with Perioperative leadership to optimize stock levels and compliance. Strong organization and inventory systems experience are essential.

Qualifications

• Minimum two years in supply chain or OR background.
• Experience with par level management and storage areas.
• Knowledge of inventory controls and vendor coordination.
• Familiarity with compliance and financial controls (SOX) is preferred.

Responsibilities

• Act as ASC Unit Material Coordinator for OR/colonoscopy supply requests and submit work orders.
• Receive, store, and distribute supplies and equipment.
• Coordinate evaluation of material resources with Material Management to maximize efficiency.
• Review daily surgery schedules to determine equipment needs and ensure availability.
• Maintain blanket/standing PO's and resolve invoice discrepancies with ASC FSS and Accounts Payable.
• Initiate service/repair calls for clinical equipment and maintain records and maintenance inspections.
• Produce material management reports and assist with safety/environmental standards.
• Perform other duties related to supplies and equipment.

Skills

OR experience

Supply chain

Par levels

Vendor coordination

Equipment maintenance

Education

High School Diploma or GED

Tools

Automated Inventory Systems

Job description

Job Summary:

The Materials Coordinator is responsible for the review, control and maintenance of the inventory and supplies unique to the Ambulatory Surgery Center.

Essential Responsibilities:

• Serves as the Ambulatory Surgery Center (ASC) Unit Material Coordinator for all operating room/colonoscopy supply and equipment requests including anesthesiology and central sterile. Submits work orders in accordance with compliance and SOX regulations. Closes out purchase orders and invoices on a daily basis. Initiates service and repair calls for clinical equipment for the ASC.
• Receives supplies and equipment, distributes and stores in the appropriate assigned areas.
• Coordinates the evaluation of all material resources used in the ASC with the Material Management Department to maximize supply efficiency costs.
• Reviews surgery schedules daily with a member of the perioperative team to determine all equipment and supply needs and to ensure appropriate availability. Collaborates with the Sterile Processing Manager and the ASC Facilities Services Supervisor on the receipt of specialty loaner or shared equipment with physicians, nursing staff, vendors and other KP ASCs as required for schedule caseload. Develops, reviews and maintains PAR stock requirements for all stock and non-stock supplies used by ASC.
• Maintains departmental blanket and standing purchase orders as required. Resolves invoice discrepancies with ASC FSS, Perioperative Leadership and Accounts Payable as appropriate. Maintains vendor/materials management files and catalogs.
• Initiates service and repair calls for clinical equipment for ASC. Maintains all required records and reports including routine electrical safety and preventative maintenance inspections. Initiates and monitors facility maintenance work orders. Provides material management reports to Perioperative Leadership and assists with resolution of discrepancies with the FSS. Utilizes established contracts to assure compliance and usage requirements. Participates in monthly safety rounds in the ASC and has a working knowledge of all regulations that pertain to environmental safety and initiates actions that support these standards.
• Other duties related to the management of supplies and equipment as assigned.

Basic Qualifications:

Experience

• Minimum two (2) years of experience in OR background required OR
• Minimum two (2) years in supply requiredSupply chain experience means experience establishing and managing par levels and storage closets (e.g. rotating stock, validating product recalls and expiration dates) and two (2) years experience in a clinical background required OR
• Minimum four (4) years in supply chain required. Supply chain experience means experience establishing and managing par levels and storage closets (e.g. rotating stock, validating product recalls and expirations dates).
• Per the National Agreement, current KP Coalition employees have this experience requirement waived.

Education

• High School Diploma or General Education Development (GED) required.

License, Certification, Registration

• N/A

Additional Requirements:

• Demonstrated knowledge of surgical services, supplies (including disposables) and inventory required. This may include muscle tissue, breast implants, skin grafts and corneal tissue.
• Demonstrated knowledge of specialty surgical equipment such as fragment sets, mid-face plates, distal radius plates and hand sets.
• Automated Inventory Experience and previous experience with personal computers required.

Preferred Qualifications:

• Associates degree in business or health care related preferred.