Materials Coordinator

GameChange Energy; Norwalk (CT); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Vision insurance

401(k) matching

Paid time off

Parental leave

Professional development assistance

Referral program

Tuition reimbursement

Job summary

GameChange Energy is a fast-growing solar industry leader delivering cost-effective racking and tracker solutions.

The Materials Coordinator will enter POs in NetSuite, manage material releases, and monitor inbound shipments while ensuring accurate data and effective communication across Procurement, Logistics, and Warehouse teams. This role requires strong Excel skills, ERP experience, and meticulous attention to detail in a fast-paced environment.

Qualifications

• Bachelor’s degree in Supply Chain, Business, Finance or related field, or equivalent experience.
• 2+ years of inventory management or materials coordination experience preferred.
• Advanced Excel skills with PivotTables, VLOOKUP, data validation, and large data analysis.

Responsibilities

• Enter and maintain purchase orders in NetSuite with accurate SKUs, quantities, pricing, and delivery dates.
• Prepare and process material releases with attention to SKU numbers, quantities, and dates.
• Monitor inbound shipments and ensure materials are recorded in NetSuite as delivered; update shipment status.
• Proactively manage responsibilities, track open items through to completion, and escalate issues.
• Monitor inventory against production schedules and forecasts; identify shortages or risks and communicate them.
• Reconcile inventory by comparing NetSuite to physical stock; investigate discrepancies and coordinate resolution.
• Coordinate movement of materials between vendors, warehouses, and production facilities.
• Collaborate with Procurement, Logistics, Finance, Vendors, and Warehouse teams on material availability and priorities.
• Develop and maintain reports/tracking tools for inventory levels, POs, inbound materials, and discrepancies.
• Identify opportunities to improve inventory accuracy and materials management efficiency.

Skills

Inventory management

Advanced Excel

Analytical thinking

Ownership & accountability

Time management

Attention to detail

Communication skills

Cross-functional collaboration

Problem solving

Education

Bachelor’s degree in Supply Chain

Equivalent work experience

Tools

NetSuite

Job description

GameChange Energy is one of the fastest growing, most dynamic companies in the booming solar industry. We are a leader in the solar racking and tracker industry with a dynamic and driven team passionate about changing the game in solar. Our products are designed to be the fastest installing and most cost-effective in the industry.

Materials Coordinator Responsibilities:

• Enter and maintain purchase orders accurately and efficiently in NetSuite, ensuring SKUs, quantities, pricing, delivery dates, and other required information are complete and accurate.
• Prepare and process material releases accurately, with particular attention to SKU numbers, quantities, dates, and other required details. Review work for accuracy and resolve discrepancies before finalization.
• Monitor inbound shipments and ensure materials are accurately received in NetSuite as they are delivered to the warehouse or final destination. Maintain shipment tracking records and promptly update shipment status from containers/in-transit through delivery and receipt.
• Demonstrate strong ownership and follow-through by proactively managing assigned responsibilities, tracking open items through completion, providing accurate and timely status updates, and identifying or escalating issues before they impact operations.
• Monitor inventory availability against production schedules, forecasts, and material requirements, proactively identifying potential shortages or supply constraints and communicating risks to the appropriate teams.
• Perform detailed inventory and SKU reconciliation by comparing NetSuite records with physical warehouse inventory, inbound shipments, purchase orders, receipts, transfers, and other inventory transactions. Investigate discrepancies, identify root causes, coordinate corrective actions, and drive outstanding items through final resolution.
• Track and coordinate the movement of materials between vendors, warehouses, production facilities, and other locations, ensuring inventory transfers and associated system transactions are completed accurately.
• Coordinate with vendors, warehouses, and internal teams regarding material availability, storage, deliveries, transfers, and shipment priorities.
• Develop and maintain reports and tracking tools that provide visibility into inventory levels, open purchase orders, inbound materials, discrepancies, and other key supply chain metrics.
• Identify opportunities to improve inventory accuracy, reconciliation processes, reporting, and overall materials management efficiency.

Materials Coordinator Skills & Requirements:

• Bachelor’s degree in Supply Chain, Business, Finance or a related field, or equivalent relevant work experience.
• 2+ years of experience in inventory management, materials coordination, procurement, supply chain, or a related analytical role preferred.
• Advanced Microsoft Excel skills, including PivotTables, VLOOKUP, data validation, and reconciliation and analysis of large datasets.
• Strong analytical and problem-solving skills, with the ability to identify discrepancies, investigate root causes, recognize trends, and recommend corrective actions.
• Experience performing inventory reconciliation and working with inventory, purchasing, receiving, and shipment data.
• Experience working with ERP systems; NetSuite experience strongly preferred.
• Exceptional attention to detail and accuracy, particularly when working with SKUs, quantities, purchase orders, inventory transactions, and material releases.
• Strong sense of ownership and accountability, with demonstrated ability to independently manage recurring responsibilities and follow open items through final resolution.
• Excellent time-management and organizational skills, with the ability to prioritize multiple responsibilities in a fast-paced environment.
• Strong written and verbal communication skills, including the ability to provide clear and accurate status updates and proactively communicate potential issues.
• Strong cross-functional collaboration skills and ability to work effectively with Procurement, Logistics, Finance, Vendors, and Warehouse teams.
• Ability to identify opportunities for process improvement and recommend more efficient ways of managing inventory and materials.
• Prior solar energy or manufacturing experience is a plus.
• Business Office professional attire when in office setting.
• Location: Norwalk, CT/Remote Hybrid

Job Type: Full-time

Location: Norwalk,CT/Remote Hybrid

Salary: $65,000 - $75,000

Benefits:

• Health insurance
• Dental insurance
• Life insurance
• Vision insurance
• 401(k) matching
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Tuition reimbursement

Principals only. GameChange Energy does not accept unsolicited resumes from recruitment agencies. PLEASE NO AGENCY CONTACTS. WE ARE NOT ABLE TO PROVIDE SPONSORSHIP AT THIS TIME.