Materials Admin & Inventory Coordinator

QualiTau Inc.; Santa Clara (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Retirement plan

Job summary

QualiTau is seeking a dependable Materials Administrative Assistant to support the daily operations of our Materials Department. The role emphasizes accurate record-keeping, data entry in the ERP system, and coordination of material-related activities.

The ideal candidate will be proactive, detail-oriented, and able to manage multiple tasks in a fast-paced manufacturing environment. Prior manufacturing experience is beneficial but not required, with a focus on reliability and learning new

Qualifications

• High school diploma or equivalent.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office applications (Excel/Word/Outlook).
• Strong written and verbal communication skills.
• Ability to manage multiple assignments and meet deadlines.
• Ability to work independently with supervision as needed.
• Basic problem-solving and attention to discrepancies.
• Willingness to learn new systems and processes.
• Dependable work habits and accuracy.

Responsibilities

• Perform accurate data entry of material transactions in the ERP system.
• Process and maintain inventory-related documentation and transfers.
• Support tracking of material requests, shortages, and transactions.
• Assist with cycle counts, reconciliations, and discrepancy documentation.
• Coordinate with Stockroom and Production to resolve material questions.
• Prepare purchase orders, quotations, and maintain purchasing records.
• Follow up with suppliers on orders and deliveries.
• Maintain daily/weekly/monthly reports and records.
• Communicate status updates and delays to stakeholders.
• Support audits and internal documentation.

Skills

Organizational skills

Microsoft Office

Communication

Multitasking

Independent work

Problem-solving

Willingness to learn

Reliability

Education

High school diploma or equivalent

Tools

ERP/MRP systems

Google Sheets/Docs

Job description

QualiTau is seeking a dependable Materials Administrative Assistant to support the daily operations of our Materials Department. The role emphasizes accurate record-keeping, data entry in the ERP system, and coordination of material-related activities.

The ideal candidate will be proactive, detail-oriented, and able to manage multiple tasks in a fast-paced manufacturing environment. Prior manufacturing experience is beneficial but not required, with a focus on reliability and learning new