Material Specialist Lead

UChicago Medicine; Illinois; On-site; USD 45,000 - 60,000; Full time

Job summary

UChicago Medicine in Chicago, IL is seeking a Lead Material Specialist in the Supply Chain Department to supervise and coordinate daily intake, storage, and delivery of supplies across patient care areas. The role ensures accurate inventory, timely distribution, and strong customer service for clinical and non-clinical staff.

The Lead acts as on-call supervisor when needed, coordinates daily activities, and mentors other material specialists while maintaining safe, organized stock locations and

Qualifications

• High School diploma or GED required.
• Ability to prioritize assignments and work without supervision.
• Familiar with personal computers; handheld devices preferred.
• Strong math and verbal communication skills.
• Ability to lift 50 pounds and push 450 pounds.
• Knowledge of inventory management and receiving processes preferred.
• Experience with disposable hospital supplies preferred.

Responsibilities

• Use inventory management system to issue supplies to various departments and generate inventory stocking reports.
• Utilize handheld technology to process and deliver all inbound shipments accurately and according to standard work.
• Attend daily MDI huddles to discuss work area, metrics, and schedules.
• Answer phones in assigned areas to assist customers with a positive tone.
• Replenish and maintain all supply chain stocking locations.
• Assemble and maintain Crash Cart trays and carts; manage equipment in emergencies.
• Performs other duties assigned

Skills

Customer service

Verbal communication

Prioritization

Education

High School diploma or GED

Tools

Inventory management system

Handheld devices

Job description

Job Description

Join UChicago Medicine as a Lead Material Specialist in the Supply Chain Department. The Supply Chain Department is a 24/7 operation. The department is currently seeking a Material Specialist to process and deliver common carrier packages, as well as process and delivery of prime vendor packages.

Job Summary

The Supply Chain Materials Specialist - Lead is responsible for a number of functions pertaining to clinical and non-clinical supply needs. The functions include receiving and delivering supplies, warehousing and stocking of all supply locations in patient care areas, transactional accounting of all inventory supply movement and reconciliation of inventory balances. The Lead should assist with coordinating the picking and delivery of supply request from the Stat Stores location. The Lead is responsible for the demonstration of top-notch customer service to both clinical and non-clinical staff. It is the role of the Lead to ensure all supply locations are maintained in a neat and orderly fashion. If there is no supervisor present, the lead acts as the supervisor on call, which also includes the responsibility of the lead pager. The Material Specialist – Lead position also coordinates daily activities in the absence of the supervisor. The lead acts as a key communication facilitator and trainer for other material specialists. The lead provides assistance to the distribution and delivery personnel and also helps address any problems, questions and concerns on clinical units. The material specialist – lead carries a pager that is designated for the lead position. The lead does not have disciplinary responsibilities. Any type of employee counseling will be handled by a supervisor or manager.

Essential Job Functions

• Use inventory management system to issue supplies to various departments and generate inventory stocking reports. Perform various functions such as data entry, order creation, warehouse cycle counts, and stock rotation. Locate stock and deliver requested items to patient care areas.
• Utilize handheld technology to process and deliver all inbound shipments accurately and according to standard work. Pick up and stage all outbound shipments for return.
• Attend daily MDI (Mange for Daily Improvement) huddles to discuss work area, metrics, and schedules. Attendance is mandatory for all MDI huddles. The lead should ensure the daily huddle process takes place in the absence of the supervisor.
• Answers the phones in assigned areas to assist customers with a positive tone. Demonstrate a customer centric approach and a willingness to assist.
• Perform standard work to replenish and maintain all supply chain stocking locations. Replenishment process may include but not limited to Kanban and/or Bar Code.
• Perform standard work in assembling and maintaining Crash Cart trays and carts. Understand and provide assistance with managing various equipment including oxygen tanks and airway carts in emergency situations.
• Performs other duties assigned

Required Qualifications

• Requires High School diploma or GED
• Requires ability to prioritize assignments and organize work without direct supervision;
• Requires knowledge of personal computers, handheld computers preferred.
• Good mathematical ability
• Good verbal communications skills
• Ability to work in a stressful setting and provide excellent customer service
• Ability to lift 50 pounds of free-weight and/or push 450 pounds on wheels for short distances.
• Knowledge of inventory management principles and receiving processes preferred.
• Knowledge of disposable hospital supplies preferred.

Position Details

• Job Type: Full Time (1.0FTE)
• Shift: Nights
• Department: Supply Chain - Inventory Management
• CBA: 73 SEIU Union

About Us

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities

UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine .