Supply Chain Specialist I - Materials Management, Full-time, Days

Northwestern Medicine; Huntley (IL); On-site; USD 42,000 - 56,000; Full time

Job summary

Northwestern Medicine is seeking a Supply Chain Specialist I, Logistics to support daily operations within the hospital supply chain. You will manage inventory, coordinate receiving, linen, equipment, and mail while upholding safety and accuracy.

You will collaborate with clinical staff and supply chain leadership to resolve issues and drive process improvements. The role emphasizes data integrity in WaveMark and PeopleSoft, adherence to policies, and proactive communication with users and

Qualifications

• High School Diploma or equivalent; or two years of relevant work experience.
• Ability to follow oral and written instructions.
• Effective communication with patients, visitors and staff.
• Computer literate – ability to learn various programs
• Ability to work independently and respond quickly under pressure when problems arise
• Good organizational skills.
• Ability to think critically.

Responsibilities

• Follow standard work for inventory, receiving, equipment, linen, and mail.
• Use WaveMark and PeopleSoft to maintain data integrity.
• Resolve noncomplex issues involving technology, customers, staff, and supply chain leadership guidance.
• Perform daily activities to ensure compliance with policies and procedures.
• Assist with special projects as required.
• Support MDI and daily huddles.
• Manage par-level orders and deliveries to user areas; identify stock shortages and notify management.
• Conduct routine audits of supplies, linen, and equipment for inventory accuracy.
• Identify discrepancies, expirations, shortages, or overstock; communicate findings to management.
• Answer incoming calls from users with supply needs.

Skills

Inventory management

Data entry

Communication

Problem solving

Computer literacy

Organizational skills

Critical thinking

Teamwork

Education

High School Diploma or equivalent

Associates degree

Tools

WaveMark

PeopleSoft

Job description

Description

The Supply Chain Specialist I, Logistics reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

The Supply Chain Spec I, Logistics performs the daily activities of various tasks within the Supply Chain team including inventory ordering and replenishment, receiving, equipment, linen, and mail. Works in role to meet and exceed established key process indicators (KPI’s). Provides input on inventory level analysis and process improvement initiatives. Assists with communication as directed within the department related to policies, procedures, MDI and standard work methodologies. Work with clinical staff on communication around product changes. Assists all internal customers regarding supply chain logistic issues and communicates with Supply Chain Leadership regarding findings and resolutions.

Responsibilities:

• Follows standard work and methodologies around inventory, receiving, equipment, linen and mail.
• Utilizes standard processes within WaveMark and PeopleSoft to maintain data integrity.
• Utilizes problem solving skills to resolve noncomplex situations involving technology, customers, staff, and other supply chain management personnel: consults with SC Leadership for guidance as needed.
• Performs daily activity to ensure compliance with policies and procedures.
• Assists with special projects as required.
• Ensures support of MDI and daily huddles.
• Orders and delivers supplies and/or linen to user areas based on par level. Identifies stock shortages and notify management.
• Conducts routine audits of supplies, linen, and equipment to ensure inventory accuracy, compliance with par levels, and proper usage.
• Identifies and documents discrepancies, expirations, shortages, or overstock; communicates findings to management and supports corrective actions.
• Answers incoming calls from users identifying supply needs.
• Maintains work area to ensure a clean and safe environment.
• Promotes safety in the workplace, following proper lifting and pushing/pulling techniques and utilizing equipment correctly.
• Notifies supervisor of equipment needing repairs. Reports all safety hazards to manager.
• Communicates to supervisor any issues, including inability to complete schedule and is proactive in dealing with observed deficiencies (reports issues/work requests to supervisor/manager, picks up debris outside of regular work area)
• Establishes and maintains interpersonal relationships with hospital personnel, while assuring confidentiality of patient information.
• Use organizational and unit/department resources efficiently.
• Manages work schedule efficiently, completing tasks and assignments on time.
• Contributes to opportunities and processes for continuous improvement.
• Participate in efforts to reduce costs, streamline work processes, improve and grow the services we provide.
• Presents a friendly, approachable, professional demeanor and appearance.
• Provides accurate information and timely updates to patients and customers. Addresses questions and concerns promptly or identifies appropriate person and resources to do so.
• Provides directions or help to patients and customers with finding their way.
• Use effective service recovery skills to solve problems or service breakdowns when they occur.
• Demonstrates teamwork by helping co-workers within and across departments.
• Communicates effectively with others, respects diverse opinions and styles, and acknowledges the assistance and contributions of others.

Qualifications

Required:

• High School Diploma or equivalent; or in lieu of high school diploma/GED, must have a minimum of two years of relevant work experience.
• Must exhibit the ability to follow oral and written instructions.
• Must be able to communicate effectively with patients, visitors and staff.
• Computer literate – ability to learn various programs
• Must be able to work independently and respond quickly under pressure when problems arise
• Good organizational skills.
• Ability to think critically

Preferred:

• Two years’ work experience in a hospital or healthcare environment. Associates degree in related field.

Equal Opportunity

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case‑by‑case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position):

Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending on the job family.