Marketing Proposals & Admin Specialist

Kimley-Horn; Charlotte (NC); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Retirement plan

Health coverage

Time off

Bonuses

Tuition reimbursement

Family benefits

Job summary

Kimley-Horn in Charlotte, NC seeks an Administrative Assistant to support the Carolinas Marketing team. The role requires proactive, detail-oriented individuals with strong organizational skills in a fast-paced office environment.

You will handle tasks from RFQ review and travel booking to proposal production, event support, data management in Vision, and calendar coordination. This is an in-office opportunity that offers a collaborative culture and growth within a leading multidisciplinary firm.

Qualifications

• Minimum of 2 years’ experience in a professional office environment.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Detail-oriented with strong organizational and multitasking abilities.
• Ability to work under tight deadlines and handle multiple assignments.
• Positive attitude and being a team player.

Responsibilities

• Review and distribute project opportunities/advertisements (RFQs) to marketing leadership
• Maintain general marketing inbox
• Prepare expense reports and book travel
• Responsible for day-to-day production of proposals, leave behinds, reports, etc.
• Support conference and event planning efforts
• Assist project managers and Marketing Coordinators on assignments, including gathering resume information and project experience
• Gather and compile materials for marketing proposals
• Assist in research tasks to support marketing managers/leaders
• Update and maintain project, employee, and client data in Vision
• Print and bind large, technical documents
• Coordinate and arrange meals for special events, meetings, and luncheons
• Assist in subconsultant information gathering and coordination as directed
• Coordinate conference rooms/meetings/staff calendars
• Coordinate FedEx and courier delivery services
• Track and report recently won projects
• Additional duties as assigned

Skills

Microsoft Office

Detail-oriented

Organizational skills

Multitasking

Deadline-driven

Team player

Job description

Kimley-Horn in Charlotte, NC seeks an Administrative Assistant to support the Carolinas Marketing team. The role requires proactive, detail-oriented individuals with strong organizational skills in a fast-paced office environment.

You will handle tasks from RFQ review and travel booking to proposal production, event support, data management in Vision, and calendar coordination. This is an in-office opportunity that offers a collaborative culture and growth within a leading multidisciplinary firm.