Marketing Proposal Coordinator

Timmons Group; Charlotte (NC); On-site; USD 65,000 - 95,000; Full time

Job summary

Timmons Group is seeking an experienced Marketing Proposal Coordinator/Senior Proposal Coordinator to join our dynamic Marketing Team. We are looking for a highly detail-oriented, proactive professional who thrives in a fast-paced, deadline-driven environment and collaborates with technical teams to develop winning proposals.

The ideal candidate brings hands-on proposal development experience and strong organizational and problem-solving skills, with a commitment to quality and excellence.

Qualifications

• 2+ years of proposal development experience in civil engineering or related professional services.
• Excellent attention to detail and a commitment to quality and excellence.
• Strong writing, editing, and storytelling skills for technical and client-focused narratives.
• Outstanding organizational and workload management skills to meet deadlines in a fast-paced environment.
• Proactive problem solving, ownership, and accountability with independent solution development.
• Proficiency with Adobe Creative Suite and Microsoft Office; CRM experience a plus.

Responsibilities

• Lead proposal efforts for land development and infrastructure pursuits for NC/SC clients, with occasional cross-market support.
• Manage the full proposal process: kickoff, timelines, inputs, and deadlines.
• Write, edit, and organize project descriptions, resumes, narratives, and executive summaries.
• Collaborate with technical staff to translate complex information into clear client messaging.
• Ensure high standards through proofreading, QC, and AI-assisted review and compliance.
• Identify and resolve challenges to keep pursuits moving forward while maintaining quality.
• Develop and maintain marketing collateral, project sheets, bios, and boilerplate content.
• Research market trends, track leads, and gather competitive intelligence.
• Maintain pursuit records and support CRM updates (Deltek Vantagepoint).
• Support BD activities, events, award submissions, and digital content coordination.

Skills

Proposal development

Editing

Storytelling

Multitasking

Project management

Adobe InDesign

Microsoft Office

Deltek Vantagepoint

AI-powered review tools

Education

Bachelor’s degree in Marketing/Communications/English

Tools

Adobe InDesign

Illustrator

Photoshop

Deltek Vantagepoint

Kantiv

Shipley

Microsoft Word

Excel

PowerPoint

Teams

Job description

• Full-time
• Division: Shared Services

Job Description

Timmons Group is seeking an experienced Marketing Proposal Coordinator/Senior Proposal Coordinator to join our dynamic Marketing Team. We're looking for a highly detail-oriented, proactive professional who takes pride in producing exceptional work, thrives in a fast-paced, deadline-driven environment, and enjoys collaborating with technical teams to develop winning proposals.

The ideal candidate brings hands-on proposal development experience, strong organizational and problem-solving skills, and a commitment to quality and excellence.

Essential Duties and Responsibilities include but are not limited to:

• Lead proposal efforts for land development and infrastructure pursuits, including RFP, RFQ, and SOQ responses for local, state, and federal clients, primarily in North and South Carolina with occasional support in other markets.
• Manage the full proposal process, including scheduling and leading kickoff and review meetings, establishing timelines, coordinating team inputs, and managing competing deadlines.
• Write, edit, and organize proposal content, including project descriptions, resumes, technical narratives, and executive summaries.
• Collaborate with technical staff to translate complex technical information into clear, compelling, client-focused messaging.
• Ensure high standards of proposal quality, accuracy, and compliance through thorough proofreading, rigorous quality control (QC) processes, and effective use of AI-powered review and compliance tools.
• Proactively identify and resolve challenges, anticipate potential issues, and keep pursuits moving forward while maintaining quality and meeting deadlines.
• Develop and maintain marketing collateral, including project sheets, staff bios, and boilerplate content.
• Research market trends, track leads, and gather competitive intelligence to support business development.
• Maintain accurate pursuit records and assist with CRM (Deltek Vantagepoint) updates.
• Support business development activities, including events, award submissions, and digital content coordination.

Skills/Requirements of a successful candidate include but are not limited to:

• 2+ years of experience in proposal development required; civil engineering or related professional services experience strongly preferred.
• Exceptional attention to detail and a demonstrated commitment to accuracy, quality, and excellence.
• Strong writing, editing, proofreading, and storytelling skills, particularly for technical and client-focused narratives.
• Excellent organizational and workload management skills, with the ability to multitask, prioritize competing demands, and consistently meet deadlines in a fast-paced, high-pressure environment.
• Proactive problem-solving skills, sound judgment, and a strong sense of ownership and accountability, with the ability to anticipate challenges and develop solutions independently.
• Proficiency with Adobe Creative Suite (InDesign, Illustrator, and Photoshop) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
• Experience with Kantiv or similar AI-powered proposal development tools is a plus.
• Familiarity with the Shipley proposal development methodology is preferred.
• Familiarity with Deltek Vantagepoint or similar CRM software is a plus.
• A bachelor's degree in Marketing, Communications, English, or a related field is preferred but not required.
• Excellent communication and interpersonal skills, with the ability to work independently and collaborate effectively with technical teams and colleagues.

If you're passionate about producing exceptional work, helping technical teams tell their story, and contributing to winning projects that shape our communities, we'd love to hear from you!

Additional Information

The requirements listed are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are looking for high energy, creative, flexible, patient, self-starters who are willing to work at a dynamic pace. Candidates must share a commitment to our company’s Vision, Mission and Shared Values.

Timmons Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected Veteran status.

Timmons Groupis a full-service engineering and technology firm recognized nationally as a “Best Firm to Work For” byCE News. With 22offices throughout the Mid-Atlantic, Southeast, and South Central United States, we provide civil engineering, environmental, economic development, GIS/geospatial technology, landscape architecture, and surveying services to a diverse client base. As one of Engineering News Record’s (ENR) Top 500 Design Firms for over 30 years, we are dedicated to being an employer of choice and providing our people with the best resources, technology, and culture to help them thrive in an engaging career development setting. For more information, visit www.timmons.com .

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