Marketing Projects Maestro

County-Materials-Family-of-Companies; Marathon City (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

County Materials in Marathon, Wisconsin is seeking a Marketing Project Coordinator to orchestrate multiple marketing initiatives from intake to delivery. The role requires organizing schedules, communicating status, and coordinating with internal teams and external vendors to meet deadlines.

You will partner with Marketing Channel Leads and Project Managers to align objectives, manage risks, and ensure deliverables meet quality standards in a fast-paced environment.

Qualifications

• Associate or Bachelor's degree in Business, Marketing, Communications, or a related field.
• 2-4 years of project coordination or marketing coordination experience.
• Experience with project management platforms and Microsoft 365.
• Experience with external printers, promotional product vendors, and fulfillment partners.
• Experience working on a Marketing-related team with multi-channel workflows.
• Demonstrated success managing a high volume of concurrent projects with competing deadlines.
• Strong planning, prioritization, and time-management skills.
• Excellent verbal and written communication.

Responsibilities

• Coordinate multiple concurrent marketing projects from request intake through final delivery, maintaining ownership of schedules, follow-up, and project information.
• Clarify project objectives, scope, requirements, stakeholders, deliverables, deadlines, specifications, and approval responsibilities.
• Build, maintain, and communicate project plans, schedules, milestones, task assignments, dependencies, and status updates in the Marketing project management system.
• Proactively identify risks, conflicting priorities, missing information, bottlenecks, and delays; escalate concerns and coordinate corrective action to keep projects on track.
• Follow up on open tasks, content, decisions, and approvals to maintain momentum and accountability.
• Review project information and deliverables for accuracy, completeness, consistency, and adherence to requirements before routing work to the next stage.
• Manage the Marketing Team email inbox as a request-intake channel by triaging requests, coordinating responses, clarifying needs, escalating concerns, and communicating next steps.
• Coordinate estimates, pricing comparisons, purchase information, project specifications, proofs, production schedules, fulfillment, shipping, and delivery with external vendors and suppliers.
• Coordinate execution of internal team member communication projects and other multi-channel Marketing deliverables.
• Participate in project review and process-improvement meetings; document decisions, update plans and records, and implement approved changes.
• Close completed projects by confirming delivery, organizing project records and files, documenting outcomes, and identifying lessons learned or process-improvement opportunities.
• Perform other duties as assigned.

Skills

Effective Communication

Stakeholder Management

Coordination

Project Management

Campaign Planning

Budgeting

Time Management

Problem Solving

Education

Associate or Bachelor's degree in Business, Marketing, Communications, or a related field

Job description

County Materials in Marathon, Wisconsin is seeking a Marketing Project Coordinator to orchestrate multiple marketing initiatives from intake to delivery. The role requires organizing schedules, communicating status, and coordinating with internal teams and external vendors to meet deadlines.

You will partner with Marketing Channel Leads and Project Managers to align objectives, manage risks, and ensure deliverables meet quality standards in a fast-paced environment.