Marketing & Project Operations Assistant (Construction)

Remote Raven; Scottsdale (AZ); Hybrid; USD 4,700 - 6,200; Part time

Job summary

Remote Raven in Scottsdale, AZ, seeks a reliable Marketing & Project Operations Assistant to support the owner with light marketing, social media, and Buildertrend-based project coordination. This part-time remote role starts at 15-20 hours per week, with growth toward full-time.

You’ll manage social content, newsletters, client selections, permits, schedules and keep Buildertrend records current; strong organization and proactive communication are essential.

Qualifications

• Highly organized with strong attention to detail and reliable follow-through.
• Strong written communication for emails, portals and social content.
• Able to work independently without constant direction.
• Reliable and consistent, meets deadlines.
• Familiar with social media platforms and basic scheduling tools.
• Willing to learn Buildertrend quickly.

Responsibilities

• Schedule and publish social media content across platforms to stay active.
• Draft and send email newsletters to clients and prospects.
• Assist with light content creation and repurposing from projects.
• Help with event planning and promotion as part of marketing strategy.
• Monitor posting schedules to avoid gaps in online presence.
• Manage client selections and procurement in Buildertrend.
• Keep project schedules and daily logs current in Buildertrend.
• Update client portal with documents and status updates.
• Track allowances and flag discrepancies.
• Coordinate dumpster orders and logistics for active job sites.
• Pull permits, submit applications and follow up on status.
• Organize subcontractor and vendor quotes for comparisons.
• Monitor outstanding items and follow up to keep projects moving.
• Be an organized operational resource for the owner.

Skills

Organized

Attention to detail

Written communication

Independent learner

Reliability

Social media scheduling

Buildertrend

Tools

Buildertrend

Job description

About the Role

We are looking for a reliable, detail-oriented, and self-sufficient Marketing & Project Operations Assistant to support the owner across two core areas: light marketing and social media, and project coordination in Buildertrend. This is a part-time remote role starting at 15 to 20 hours per week, with real potential to grow toward full-time as the relationship develops.

The most important qualities for this role are reliability, strong verbal and written communication, and a high level of attention to detail. This role keeps a lot of moving parts organized — from social media posts and email newsletters to client selections, permits, and project schedules. The right person runs with tasks independently without needing a lot of hand-holding, and takes pride in keeping everything accurate and on track.

Key Responsibilities

Marketing & Social Media — Light Support

The marketing side of this role is straightforward — we need consistency, not complexity.

• Schedule and publish social media content across active platforms, keeping the company's online presence active and consistent
• Assist with drafting and sending email newsletters to the client and prospect list
• Support light content creation and repurposing — helping turn project photos, testimonials, or updates into ready-to-post content
• Assist with event planning and promotion as part of the marketing strategy
• Monitor posting schedules and flag when content is needed to avoid gaps in the online presence

Project Coordination — Buildertrend

This is the heavier lift of the two responsibilities and where most hours will be spent.

• Manage client selections and procurement tracking in Buildertrend, keeping records current and organized
• Keep project schedules and daily logs updated in Buildertrend so the owner and team always have an accurate picture of where each project stands
• Update the client portal in Buildertrend with current information, documents, and status updates
• Track allowances across active projects and flag discrepancies or overages proactively
• Coordinate dumpster orders and track delivery and pickup logistics for active job sites
• Pull and track permits — submitting applications, following up on status, and ensuring permits are in hand before work that requires them begins
• Help gather and organize subcontractor and vendor quotes, keeping everything organized for easy comparison and decision-making
• Monitor outstanding items across active projects and proactively follow up to keep things moving
• Serve as an organized, reliable operational resource that keeps the owner on top of what needs attention

Qualifications

Required

• Highly organized with strong attention to detail — accuracy and follow-through are non-negotiable in this role
• Strong written communication skills — emails, client portal updates, and social content all need to reflect the professionalism of the brand
• Comfortable running tasks independently without waiting to be directed at every step
• Reliable and consistent — the owner needs to be able to count on you to get things done on time
• Familiarity with social media platforms and basic content scheduling tools
• Comfortable learning new software quickly — especially Buildertrend if not already familiar

Preferred

• Buildertrend experience — a significant advantage; candidates comfortable in Buildertrend will contribute from day one
• Prior experience in construction, remodeling, or a related trade industry
• Experience with client selections, procurement tracking, or allowance management in a remodeling or construction context
• Background in permit coordination and vendor/subcontractor quote management
• General marketing and social media experience — light content creation, scheduling, and email newsletter support

Growth Potential

This role starts part-time, but there is real potential for it to grow. If it is a strong fit and the workload supports it, the owner is open to expanding hours over time — potentially toward a full-time position. This is an opportunity to grow alongside a well-regarded Scottsdale company that is entering an exciting new chapter under new ownership.

What Makes You a Great Fit

• Buildertrend is a tool you know well — or one you are excited to learn quickly and take ownership of
• Project schedules, permits, and client selections stay current because you make sure they do — without being reminded
• The social media calendar does not go quiet on your watch — posts go out consistently and on brand
• You flag problems early, keep the owner informed, and never let something slip through without following up
• You are the kind of organized, reliable person a busy owner can hand something to and trust it will be handled

This is a part time role (15-20 hours per week)

Up to $6/hr