Marketing Project Manager

Beacon Hill; Boston (MA); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Leave programs

Job summary

Beacon Hill is seeking a hands-on Marketing Project Manager to oversee creative projects, schedules, and cross-functional coordination. You will partner with Marketing, Strategic Communications, and Creative teams to prioritize work, manage timelines, and ensure on-time delivery.

Hybrid role with 3 days onsite in Boston and 2 days remote; 12+ month contract with potential extension. Strong Asana experience a plus; focus on governance, templates, and reporting.

Qualifications

• Experience leading marketing/creative projects and coordinating across teams.
• Strong communication and prioritization skills with stakeholders.
• Proficient in project management tools and reporting standards.

Responsibilities

• Manage marketing and creative projects from intake through deployment and completion.
• Serve as the primary day-to-day PM liaison among Marketing, Strategic Communications, and Creative teams.
• Facilitate prioritization of requests with leadership; provide visibility into workload and deadlines.
• Develop and maintain project schedules, milestones, owners, and deadlines; clarify next steps.
• Monitor projects for risks, bottlenecks, and overdue deliverables; escalate as needed.
• Own Marketing's Asana system; ensure projects are entered, categorized, scheduled, and maintained.
• Develop Asana templates, workflows, dashboards, and reporting for visibility into workloads and timelines.
• Establish consistent intake, briefing, review, approval, and closeout processes.

Skills

Project management

Stakeholder management

Asana

Communication

Tools

Asana

Job description

Duration: 12+ months with the potential to extend

Onsite Requirement: 3 days onsite, 2 days remote

Responsibilities:

• Manage marketing and creative projects from intake and scoping through development, review, approval, production, deployment, and completion.
• Serve as the primary day-to-day project management liaison between the Marketing, Strategic Communication, and Creative team, including participating in Creative team daily meetings to review priorities, workloads, deadlines, and project status.
• Facilitate prioritization of marketing and creative requests in partnership with the Senior Director of Marketing and Creative leadership, providing visibility into workload, deadlines, dependencies, and resource constraints.
• Develop and maintain project schedules, milestones, deliverables, owners, and deadlines and ensure stakeholders understand responsibilities and next steps.
• Monitor concurrent projects and proactively identify schedule risks, bottlenecks, resource conflicts, competing priorities, and overdue deliverables; escalat e issues as appropriate.
• Serve as the primary operational owner of Marketing's Asana project management system and ensure projects are accurately entered, assigned, categorized, scheduled, and maintained.
• Develop and maintain Asana templates, workflows, dashboards, and reporting to provide visibility into active projects, workloads, deadlines, project volume, and completion.
• Establish and maintain consistent project intake, briefing, review, approval, and closeout processes to improve efficiency and accountability.
• Manage the flow of creative work through development, internal review, stakeholder approval, production, trafficking, and deployment.
• Establish and maintain standards for file naming, version control, final creative files, approvals, and archival to ensure teams and stakeholders are working from current, approved materials.
• Maintain an organized and accessible archive of final marketing and communications assets and historical campaign materials.
• Maintain comprehensive records of marketing and advertising creative, including what materials run, where they run, and when across paid and owned channels.
• Track campaign flight dates, placements, channels, formats, creative versions, and other relevant deployment information to support planning, reporting, and institutional knowledge.
• Coordinate delivery and trafficking of approved creative files to internal teams, external agencies, vendors, media partners, and other stakeholders and confirm materials meet required specifications and deadlines.
• Coordinate with Marketing, Creative, Strategic Communications teams and, as appropriate, Social Media/Digital Strategy, In-Station Communications/TNC, and Call Center teams to support alignment of messaging, creative, timing, and deployment across channels.
• Partner with the Senior Director of Marketing to develop and refine processes, tools, roles, service standards, and governance that support the marketing operating model.
• Identify recurring workflow challenges and recommend process improvements that increase efficiency, accountability, transparency, and collaboration.
• Respond to customer, vendor, and coworker inquiries in a professional and timely manner.
• Perform all other duties and projects as assigned.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Beacon Hill Technologies, a premier National Information Technology Staffing Group, provides world class technology talent across all industries utilizing a complete suite of staffing services. Beacon Hill Technologies' dedicated team of recruiting and staffing experts consistently delivers quality IT professionals to solve our customers' technical and business needs. Beacon Hill Technologies covers a broad spectrum of IT positions, including Project Management and Business Analysis, Programming/Development, Database, Infrastructure, Quality Assurance, Production/Support and ERP roles.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.