Marketing Programs Campaign Coordinator

AOPA Holdings Corporation; Frederick (MD); On-site; USD 52,000 - 75,000; Full time

Job summary

AOPA Foundation is seeking a detail-oriented Project Coordinator, Program Marketing to bring structure and accountability to marketing initiatives. You will work with the Director of Program Marketing to turn goals into organized campaigns and ensure proposals meet brand, legal, and operational requirements.

Responsibilities include end-to-end coordination across Creative, Digital, Web, Email, Social, PMO, Data, and Analytics teams, and maintaining project visibility to minimize delays and

Qualifications

• Experience in project coordination or program management preferred.
• Strong organizational and time-management skills.
• Ability to manage multiple projects and deadlines with attention to detail.

Responsibilities

• Coordinate marketing projects from initial request through final delivery, defining scope, priorities, schedules, deliverables, and approvals.
• Translate requests into actionable plans with defined tasks, owners, timelines, dependencies, milestones, and review points.
• Build, maintain, and manage project schedules and status updates in Wrike.
• Monitor progress against milestones and deadlines; identify schedule conflicts and communicate changes promptly.
• Coordinate the execution of marketing campaigns and plans within agreed scope, timelines, and budgets.
• Identify risks, resource constraints, and dependencies early; develop options and coordinate solutions with stakeholders.
• Keep cross-functional projects moving by following up on outstanding tasks, decisions, and approvals and escalating issues when necessary.
• Coordinate project intake across Program Marketing and collaborating teams, ensuring requests are documented and priorities are clear.
• Communicate project timelines, priorities, constraints, and changes to stakeholders.
• Maintain visibility into project status, team capacity, and competing demands to support prioritization and planning.
• Identify workflow inefficiencies and recommend improvements to increase transparency and efficiency.
• Document and maintain processes that support repeatable, scalable marketing execution.
• Coordinate timelines and production requirements for multichannel digital and print campaigns.
• Track marketing deliverables from development through review, production, and launch.
• Assist with proofreading promotional copy and reviewing materials for accuracy and consistency.
• Maintain asset libraries with proper version control and ready retrieval.
• Prepare regular project status reports highlighting progress, risks, blockers, and decisions needed.
• Coordinate with Web, Data and Analytics teams to obtain required reporting.

Job description

AOPA Foundation is seeking a detail-oriented Project Coordinator, Program Marketing to bring structure and accountability to marketing initiatives. You will work with the Director of Program Marketing to turn goals into organized campaigns and ensure proposals meet brand, legal, and operational requirements.

Responsibilities include end-to-end coordination across Creative, Digital, Web, Email, Social, PMO, Data, and Analytics teams, and maintaining project visibility to minimize delays and