Marketing Ops Coordinator: AI-Driven Licensing Traffic

Rylem Staffing; Everett (WA); On-site; USD 50,000 - 75,000; Full time

Job summary

Rylem Staffing is seeking a Marketing Operations Coordinator to serve as the central engine connecting internal creative teams and external licensors. You will manage day-to-day creative asset submissions, track licensor approval tickets, and ensure cross-functional workflows stay on schedule.

In this role you will collaborate daily with Product Operations, Creative, Marketing, and Licensing teams, log feedback, and flag timeline risks.

Qualifications

• 1-2 years of experience in creative traffic, marketing operations, or fast-paced agency environments.
• Adaptability and resilience in a startup-style culture; stay calm under pressure with tight deadlines.
• Strong organization with high-volume, spreadsheet-based tracking in light software environments.
• Excellent written and verbal communication with internal and external stakeholders.
• Tech and AI savvy; proficient with Excel and AI tools; integrating ChatGPT into workflows.
• Industry background in licensed products or pop culture brands is a plus.
• Growth mindset with potential internal mobility into Product Development or Creative Management.

Responsibilities

• Licensor Submission & Approval Management: Manage the submission queue for creative assets across 50+ licensor portals.
• Traffic Coordination & Portal Navigation: Serve as a traffic cop between internal designers/creatives and external brand partners.
• Process Tracking & Documentation: Maintain and update master tracking spreadsheets, ticketing systems, and operational logs.
• Cross-Functional Communication: Partner daily with Product Operations, Creative, Marketing, and Licensing teams to relay feedback and flag risks.
• Operational AI & Process Improvement: Leverage internal productivity and enterprise AI tools (ChatGPT) to streamline tracking and drafting communications.

Skills

Creative traffic

Marketing operations

Project coordination

Adaptability

Organization

Communication

AI savvy

Tools

Excel/Google Sheets

Workflow ticketing tools

ChatGPT

Job description

Rylem Staffing is seeking a Marketing Operations Coordinator to serve as the central engine connecting internal creative teams and external licensors. You will manage day-to-day creative asset submissions, track licensor approval tickets, and ensure cross-functional workflows stay on schedule.

In this role you will collaborate daily with Product Operations, Creative, Marketing, and Licensing teams, log feedback, and flag timeline risks.