Marketing Operations Associate

Spectraforce Technologies; Irvine (CA); Hybrid; USD 52,000 - 78,000; Full time

Job summary

Spectraforce Technologies is seeking a Marketing Operations Associate to support cross-functional PRC reviews for pharmaceutical advertising, ensuring efficient committee processes and policy conformance. The role involves coordinating with Medical, Legal, Regulatory, and Compliance teams while managing multiple brands.

Ideal candidates have a Bachelor's degree and 3+ years in marketing operations within pharma or healthcare advertising, with strong MS Office and project management skills, and

Qualifications

• Bachelor's Degree with a minimum of 3 years of marketing operations experience preferred.
• Experience in pharmaceutical or healthcare advertising environment.
• General understanding of FDA regulations for pharmaceutical advertising and promotion.
• Familiarity with promotional review systems such as Veeva.
• Familiarity with MLR/PRC review process experience.
• Strong knowledge of pharmaceutical marketing compliance.
• Moderate to advanced Microsoft skills (Outlook, Excel, Word, PPT).
• Experience with editing is helpful.
• Project management skills and experience.
• Strong presentation and meeting facilitation skills; excellent interpersonal and collaboration skills.

Responsibilities

• Lead and manage cross-functional PRC committee meetings; build meeting agendas and memorialize reviewer comments.
• Manage all aspects of the review process for multiple brands across offline and live reviews.
• Ensure SOP conformance and provide guidance/training to MLR participants.
• Interface with Editorial, Production and Regulatory for submission processes and timely deadlines.
• Collaborate with Marketing Ops, BTS and Brand to support process and system enhancements; lead projects when required.

Skills

Cross-functional

Project management

FDA compliance

Veeva

MS Office

Presentation skills

Meeting facilitation

Education

Bachelor's degree

Tools

Veeva

Microsoft Office

Job description

Job Title: Marketing Operations Associate

Work model: Remote or hybrid in Irvine, CA 92612 (Flexible with on-site days, 1-3 days on-site)

Duration: 9 months (Possible Extension)

Working hours: 9:00 - 5:00 pm (Pacific Time)

Position Summary

The Marketing Operations Associate works cross-functionally to project-manage the review process for advertising and promotional materials for approved drug and/or device products. The Associate is responsible for ensuring the efficiency of the PRC Committee process, involving Medical, Legal, Regulatory, and Compliance teams, and for conformance with company policies and procedures.

Position Qualifications:

Ability to support core Pacific Time (9:00 AM - 5:00 PM PT) operational hours seamlessly across distributed cross-functional teams.

• Bachelor's Degree with a minimum of 3 years of marketing operations experience would be preferred.
• Experience working in a pharmaceutical or healthcare advertising environment.
• General understanding of FDA regulations for pharmaceutical advertising and promotion.
• Familiarity with promotional review systems such as Veeva.
• Familiarity with MLR/PRC review process experience
• Strong knowledge of pharmaceutical marketing compliance
• Moderate to Advanced Microsoft Skills (Outlook, Excel, Word, PPT)
• Experience with editing is helpful.
• Project management skills and experience.
• Strong presentation and meeting facilitation skills. Excellent interpersonal and collaboration skills.

Primary job responsibilities:

• Lead and manage cross-functional promotional review (PRC) committee meetings. Build and manage meeting agendas as a partner to Marketing and facilitate meetings while memorializing PRC Reviewer comments and job requirements. The associate should be comfortable dealing with participants of varying levels and experience and be able to steer productive meeting discussions. The associate is also responsible for managing all meeting logistics, including scheduling.
• Manage all aspects of the review process for multiple brands. The associate works independently on designated brands, managing all aspects of both offline and live reviews. The associate works closely with Brand Marketing, the PRC Committee, Compliance, Legal, and the rest of Marketing Operations to proactively identify and resolve issues and ensure reviews are efficiently completed throughout various stages of the process. The associate will utilize systems and reporting to effectively communicate and actively manage jobs with Brand / Project Originators.
• Enable best practices and SOP conformance. Use experience and judgment to identify jobs that may not be consistent with best practices, company policies, or FDA guidance. The associate also ensures that all SOP requirements are met. Provides guidance and training as required to all MLR participants.
• Interface with Editorial, Production and Regulatory to assist with system execution of submission processes. The associate is knowledgeable in each area to help with timely submissions and execution to ensure potential issues are resolved for overall achievement of deadlines (Regulatory Affairs return of jobs, 2253 submission to OPDP, etc.).
• Collaborate with Marketing Operations, BTS and Brand to provide feedback and support for process and system enhancements. The Associate will actively contribute to ongoing development in these areas as subject matter expert via weekly meetings and system testing for issue resolution and/or enhancements before pushing updates to the production environment. The Associate will take the lead or co-lead projects and/or assignments as required to ensure department goals are achieved.