Marketing & Office Operations Specialist

Beewise; San Ramon (CA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Comprehensive health coverage

Paid time off

Company events & swag programs

Job summary

Beewise is seeking a proactive Office & Marketing Operations Coordinator to streamline daily operations across our Beewise office, marketing initiatives, and events. This role balances logistics, vendor relations, team activities, and external event coordination, thriving in a fast-paced environment with multiple hats.

The ideal candidate brings 2–5 years of experience in office administration or event logistics, strong organizational skills, and proficiency with Google Workspace and vendor

Qualifications

• 2–5 years of experience in office administration, marketing coordination, or event logistics.
• Sharp attention to detail with excellent organizational and multitasking abilities.
• Proficient with Google Workspace, spreadsheets, and vendor management tools.

Responsibilities

• Manage office logistics: supplies, mail, shipping, vendors, and facilities.
• Support onboarding, desk setup, IT coordination, and welcome kits.
• Plan and execute team events, meetings, and celebrations.
• Coordinate conference and event logistics: travel, registration, shipping, booth materials.
• Assist marketing campaigns, vendor follow-ups, and sales support tasks.

Skills

Organizational skills

Multitasking

Communication

Team collaboration

Vendor management

Tools

Google Workspace

Spreadsheets

Vendor management tools

Job description

Beewise is seeking a proactive Office & Marketing Operations Coordinator to streamline daily operations across our Beewise office, marketing initiatives, and events. This role balances logistics, vendor relations, team activities, and external event coordination, thriving in a fast-paced environment with multiple hats.

The ideal candidate brings 2–5 years of experience in office administration or event logistics, strong organizational skills, and proficiency with Google Workspace and vendor