Office & Marketing Operations Coordinator

Beewise; San Ramon (CA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Comprehensive health coverage

Paid time off

Company events & swag programs

Job summary

Beewise is seeking a proactive Office & Marketing Operations Coordinator to streamline daily operations across our Beewise office, marketing initiatives, and events. This role balances logistics, vendor relations, team activities, and external event coordination, thriving in a fast-paced environment with multiple hats.

The ideal candidate brings 2–5 years of experience in office administration or event logistics, strong organizational skills, and proficiency with Google Workspace and vendor

Qualifications

• 2–5 years of experience in office administration, marketing coordination, or event logistics.
• Sharp attention to detail with excellent organizational and multitasking abilities.
• Proficient with Google Workspace, spreadsheets, and vendor management tools.

Responsibilities

• Manage office logistics: supplies, mail, shipping, vendors, and facilities.
• Support onboarding, desk setup, IT coordination, and welcome kits.
• Plan and execute team events, meetings, and celebrations.
• Coordinate conference and event logistics: travel, registration, shipping, booth materials.
• Assist marketing campaigns, vendor follow-ups, and sales support tasks.

Skills

Organizational skills

Multitasking

Communication

Team collaboration

Vendor management

Tools

Google Workspace

Spreadsheets

Vendor management tools

Job description

About Beewise

Beewise Technologies is dedicated to transforming the beekeeping industry through automation, data, and sustainable technology. Our mission is to protect pollinators and ensure global food security by developing innovative solutions that improve bee health and productivity.

Our flagship product, the BeeHome, is an autonomous, solar-powered system that monitors and cares for bees in real time: reducing colony loss and increasing pollination efficiency. With teams spanning hardware, software, biology, and field operations, Beewise brings together people passionate about technology, sustainability, and impact.

We are headquartered in the Bay Area with operations teams in the field and across the globe. At Beewise, every role contributes directly to a healthier planet and a more sustainable food future.

Job Overview

Beewise is seeking a proactive, highly organized Office & Marketing Operations Coordinator to support daily operations across our internal office, marketing, and event activities. This role keeps our team running smoothly: managing logistics, supplies, vendor relationships, team activities, external event coordination, and supporting marketing initiatives. The ideal candidate thrives in a fast-paced environment, loves solving problems, and enjoys wearing multiple hats.

Key Responsibilities

Office & Operations

• Manage all office logistics: supplies, food, mail, shipping, vendors, and facilities.
• Support new-hire onboarding (desk setup, access, welcome kits, and IT coordination).
• Plan and execute team events, meetings, and celebrations.
• Build and maintain organized systems for inventory, shipping, and storage.
• Partner with HR to ensure smooth day-to-day functioning of our office.
• Respond to voice messages coming inbound to our main corporate phone number.

Marketing & Event Support

• Coordinate logistics for conferences and events: registration, travel, shipping, booth materials, and on-site support.
• Manage swag and gift inventory: ordering, labeling, shipping, and vendor coordination.
• Assist with marketing campaigns, partner gifting, and sales support initiatives.
• Support the marketing team with administrative tasks (including but not limited to research, vendor follow-ups, materials inventory, other record keeping, and managing against project deadlines.

What You’ll Bring

• 2–5 years of experience in office administration, marketing coordination, or event logistics.
• Strong organizational and multitasking skills with sharp attention to detail.
• Excellent communication and collaboration across teams.
• Resourceful, hands-on, and comfortable managing multiple priorities independently.
• Proficiency with Google Workspace, spreadsheets, and vendor management tools.

Bonus points if you have:

• Experience with event planning or marketing logistics.
• Familiarity with inventory management or shipping platforms.
• A creative eye for branding, gifting, and event production.

Compensation & Details

• Location: San Ramon, CA (on-site role)
• Salary Range: $70,000 - $85,000 (depending on experience)
• Benefits: Comprehensive health coverage, paid time off, and participation in company events and swag programs.
• Reports To: Head of HR (with dotted-line support to Marketing)