Marketing Specialist

Addison Group; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Addison Group in Austin is seeking a Marketing Operations Specialist to provide day-to-day operational and logistical support for marketing initiatives, events, and programs. The role requires strong organization, proactivity, and the ability to manage multiple priorities.

You will coordinate events, manage vendor relationships, handle marketing materials and swag, and drive process improvements across 18 business units.

Qualifications

• Marketing department experience in a marketing-focused organization.
• Experience supporting events including scheduling, vendor coordination, and logistics.
• Familiarity with Trello, Monday.com, or similar workflow tools.
• Proficiency with Excel, Word, and PowerPoint.
• Ability to manage multiple requests and priorities with attention to detail.
• Experience communicating with senior executives and stakeholders.
• Strong interpersonal skills and coordination abilities.

Responsibilities

• Coordinate event schedules, meetings, vendors, and speaker logistics.
• Manage branded merchandise and event materials distribution.
• Support ongoing marketing initiatives and administrative requests across the organization.
• Coordinate with external vendors to support marketing needs.
• Identify process improvements to increase efficiency.
• Serve as central point between internal teams, vendors, and stakeholders.
• Provide operational support for social media accounts across 18 businesses.

Skills

Marketing Organization Experience

Event Coordination

Project Management

Microsoft Office

Organization & Multitasking

Corporate Experience

Communication & Coordination

Tools

Trello

Monday.com

Job description

The Marketing Operations Specialist will provide day-to-day operational and logistical support across a variety of marketing initiatives, events, and programs. This role requires someone who is highly organized, proactive, and comfortable managing multiple priorities simultaneously.

The position sits at the intersection of marketing operations, event coordination, vendor management, and general program support. The team supports 18 businesses, each with its own social media presence, and needs someone who can help coordinate the many moving pieces across the organization.

Day-to-Day Responsibilities

• Event Coordination: Develop schedules, coordinate meetings, communicate with vendors, organize event logistics, and track speaker schedules and other event requirements.
• Marketing Materials & SWAG: Coordinate branded merchandise and event materials, including sweatshirts, hats, notebooks, banners, and other promotional items. Manage requests, compile distribution lists, confirm addresses, and ensure the appropriate materials reach the right people.
• Marketing Operations: Support a variety of ongoing marketing initiatives and administrative requests across the organization, helping ensure nothing falls through the cracks.
• Vendor Management: Coordinate with external vendors to support event planning, materials, and other marketing-related needs.
• Process Improvement: Evaluate existing systems and workflows to identify opportunities to improve efficiency, organization, and request management.
• Project & Stakeholder Coordination: Act as the central point of coordination between internal teams, vendors, and senior stakeholders to keep multiple initiatives on track.
• Social Media Support: Provide operational support related to the social media accounts maintained by the organization's 18 businesses.

Required Qualifications

• Marketing Organization Experience: Previous experience working within a marketing department or marketing-focused organization. The responsibilities and requests will fall within the marketing function.
• Event Coordination: Experience supporting events, including scheduling, vendor coordination, planning, and logistics.
• Project Management & Systems: Familiarity with project management tools or workflow systems such as Trello, Monday.com, or similar platforms. Experience identifying process improvements and creating efficiencies is valuable.
• Microsoft Office: Proficiency with Excel, Word, and PowerPoint.
• Organization & Multitasking: Ability to manage numerous requests and competing priorities simultaneously while maintaining strong attention to detail.
• Corporate Experience: Experience working in a professional corporate environment and communicating effectively with senior executives and key stakeholders.
• Communication & Coordination: Strong interpersonal skills and the ability to serve as the go-between for internal teams, leadership, and external vendors.

Nice-to-Have Qualifications

• Experience supporting social media operations.
• Experience working in the financial services or insurance industry.
• Familiarity with corporate marketing programs and large-scale event coordination.