Marketing - Office Admin Manager

AmeriGas; King of Prussia (PA); Hybrid; USD 65,000 - 95,000; Full time

Job summary

AmeriGas is seeking an experienced Marketing Administrative professional to provide operational support to the Marketing team in a hybrid King of Prussia, PA environment. You will coordinate conferences, trade shows, and sponsorship activities while managing the company store, promotional materials, and branding requests.

The role also covers processing marketing invoices, vendor set-ups, and general office coordination.

Qualifications

• 10+ years in marketing administration or event coordination.
• Experience coordinating conferences, sponsorships, or events.
• Experience processing invoices or supporting accounts payable workflows.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to occasionally lift up to 25 pounds and travel as needed.

Responsibilities

• Marketing Event & Partnership Coordination: handle conferences, trade shows, and sponsorship activities.
• Company Store & Promotional Materials Management: manage store, promo items, and vendor coordination.
• Signage & Branding Support: support district-office signage and branding needs.
• Marketing Invoice Processing & Vendor Administration: process invoices and vendor set-ups.
• Office & Administrative Support: general office coordination and scheduling.

Skills

Project management

Event coordination

Invoice processing

Vendor set-up

Attention to detail

Communication

Adaptability

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

AmeriGas

AmeriGas is a Drug Free Workplace. Candidates must be able to pass a pre-employment drug screen and a criminal background check. AmeriGas is an Equal Opportunity Employer.

Location: King Of Prussia, PA, US, 19406

Workplace Environment: Hybrid

Company: AmeriGas Propane, Inc.

Requisition Number: 30608

When you work for AmeriGas, you become a part of something BIG! Founded in 1959, AmeriGas is the nation's premier propane company, serving over 1.5 million residential, commercial, industrial and motor fuel propane customers. Together, over 6,500 dedicated professionals will deliver over 1 billion gallons of propane from 1,800+ distribution points across the United States.

Position Summary

• Provides administrative and operational support for the Marketing team
• Coordinates conferences, trade shows, and sponsorship/partnership activities
• Manages the company store and promotional materials
• Supports signage and branding requests
• Processes Marketing invoices and vendor set-ups
• Provides general office coordination support (office logistics/invoices, local VP expenses, travel coordination)

Essential Functions

1. Marketing Event & Partnership Coordination Coordinate logistics for conferences, trade shows, and company-sponsored events; manage hospitality, ticketing, and travel for sponsorship/partnership activities (e.g., Penn State Athletics, NASCAR); plan logistics for large group meetings/events.
2. Company Store & Promotional Materials Management Own and manage the company store (ordering, tracking, replenishing promo items/branded merchandise); coordinate with print vendors on business cards/print materials; support vendor consolidation.
3. Signage & Branding Support Manage signage/branding requests for district offices and commercial customers; partner with National Accounts on signage needs (e.g., ACE/Vending), routing requests appropriately.
4. Marketing Invoice Processing & Vendor Administration Process Marketing invoices, coordinate with Accounts Payable, manage new vendor set-ups.
5. Office & Administrative Support Provide general office/admin support (scheduling, correspondence, day-to-day coordination) as time allows.

Knowledge, Skills and Abilities

1. Strong project management and organizational skills to coordinate multiple events, vendors, and requests simultaneously
2. Experience coordinating conferences, trade shows, or sponsorship/partnership hospitality logistics
3. Familiarity with invoice processing, accounts payable workflows, and vendor set-up procedures
4. Ability to manage inventory and ordering for promotional materials or a company store
5. Strong attention to detail and communication skills across Marketing, National Accounts, and outside vendors/partners
6. Ability to adapt to changing priorities and manage multiple projects in a fast-paced environment

Minimum Qualifications

• Education: Bachelor's degree preferred or equivalent work experience
• Length of Experience:
  • 10+ years in marketing administration, event coordination, or office/administrative management
  • Experience coordinating conferences, sponsorships, or promotional/marketing materials preferred
  • Experience processing invoices or supporting accounts payable functions preferred
• Certifications: None required
• Licenses/Registrations: None required
• Other:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to occasionally lift up to 25 pounds (event/promotional materials)
  • Flexibility to travel occasionally and work evenings/weekends to support events as needed

AmeriGas Propane, Inc. is an Equal Opportunity Employer. The Company does not discriminate on the basis of race, color, sex, national origin, disability, age, gender identity, sexual orientation, veteran status, or any other legally protected class in its practices.

AmeriGas is a Drug Free Workplace. Candidates must be willing to submit to a pre-employment drug screen and a criminal background check. Successful applicants shall be required to pass a pre-employment drug screen as a condition of employment, and if hired, shall be subject to substance abuse testing in accordance with AmeriGas policies. As a federal contractor that engages in safety-sensitive work, AmeriGas cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician. Similarly, applicants for such positions who are actively using medical marijuana may be denied hire on that basis.

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