Marketing - Office Admin Manager

AmeriGas; Philadelphia (Philadelphia County); On-site; USD 70,000 - 90,000; Full time

Job summary

AmeriGas is seeking a seasoned Marketing Administrator to provide administrative and operational support to the Marketing team. The role coordinates conferences, trade shows, and sponsorship activities, and manages the company store and promotional materials.

Responsibilities include processing marketing invoices, vendor set-ups, and supporting branding requests, with occasional travel and evening/weekend events.

Qualifications

• Bachelor's degree preferred or equivalent work experience.
• 10+ years in marketing administration, event coordination, or office/administrative management.
• Experience coordinating conferences, sponsorships, or promotional/marketing materials.
• Experience processing invoices or supporting accounts payable functions.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to occasionally lift up to 25 pounds and travel as needed.

Responsibilities

• Marketing Event & Partnership Coordination – Plan and coordinate conferences, trade shows, and sponsorship events; manage hospitality, tickets, and travel for events.
• Company Store & Promotional Materials Management – Oversee store inventory and promo item replenishment; liaise with print vendors.
• Signage & Branding Support – Manage signage/branding requests for offices and customers; coordinate with National Accounts on signage needs.
• Marketing Invoice Processing & Vendor Administration – Process invoices and set up new vendors with Accounts Payable.
• Office & Administrative Support – Provide general office/admin support, scheduling, correspondence, and day-to-day coordination.

Skills

Project management

Event coordination

Vendor management

Invoice processing

Microsoft Office

Travel coordination

Education

Bachelor's degree or equivalent

Tools

Vendor set-up systems

Invoices processing software

Job description

Requisition Number: 30608

When you work for AmeriGas, you become a part of something BIG! Founded in 1959, AmeriGas is the nation’s premier propane company, serving over 1.5 million residential, commercial, industrial and motor fuel propane customers. Together, over 6,500 dedicated professionals will deliver over 1 billion gallons of propane from 1,800+ distribution points across the United States.

Position Summary

• Provides administrative and operational support for the Marketing team
• Coordinates conferences, trade shows, and sponsorship/partnership activities
• Manages the company store and promotional materials
• Supports signage and branding requests
• Processes Marketing invoices and vendor set-ups
• Provides general office coordination support (office logistics/invoices, local VP expenses, travel coordination)

Essential Functions

• Marketing Event & Partnership Coordination – Coordinate logistics for conferences, trade shows, and company-sponsored events; manage hospitality, ticketing, and travel for sponsorship/partnership activities (e.g., Penn State Athletics, NASCAR); plan logistics for large group meetings/events.
• Company Store & Promotional Materials Management – Own and manage the company store (ordering, tracking, replenishing promo items/branded merchandise); coordinate with print vendors on business cards/print materials; support vendor consolidation.
• Signage & Branding Support – Manage signage/branding requests for district offices and commercial customers; partner with National Accounts on signage needs (e.g., ACE/Vending), routing requests appropriately.
• Marketing Invoice Processing & Vendor Administration – Process Marketing invoices, coordinate with Accounts Payable, manage new vendor set-ups.
• Office & Administrative Support – Provide general office/admin support (scheduling, correspondence, day-to-day coordination) as time allows.

Knowledge, Skills And Abilities

• Strong project management and organizational skills to coordinate multiple events, vendors, and requests simultaneously
• Experience coordinating conferences, trade shows, or sponsorship/partnership hospitality logistics
• Familiarity with invoice processing, accounts payable workflows, and vendor set-up procedures
• Ability to manage inventory and ordering for promotional materials or a company store
• Strong attention to detail and communication skills across Marketing, National Accounts, and outside vendors/partners
• Ability to adapt to changing priorities and manage multiple projects in a fast-paced environment

Minimum Qualifications

• Education: Bachelor's degree preferred or equivalent work experience
• Length of Experience:
  • 10+ years in marketing administration, event coordination, or office/administrative management
  • Experience coordinating conferences, sponsorships, or promotional/marketing materials preferred
  • Experience processing invoices or supporting accounts payable functions preferred
• Certifications: None required
• Licenses/Registrations: None required
• Other:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to occasionally lift up to 25 pounds (event/promotional materials)
  • Flexibility to travel occasionally and work evenings/weekends to support events as needed

AmeriGas Propane, Inc. is an Equal Opportunity Employer. The Company does not discriminate on the basis of race, color, sex, national origin, disability, age, gender identity, sexual orientation, veteran status, or any other legally protected class in its practices.

AmeriGas is a Drug Free Workplace. Candidates must be willing to submit to a pre-employment drug screen and a criminal background check. Successful applicants shall be required to pass a pre-employment drug screen as a condition of employment, and if hired, shall be subject to substance abuse testing in accordance with AmeriGas policies. As a federal contractor that engages in safety-sensitive work, AmeriGas cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician. Similarly, applicants for such positions who are actively using medical marijuana may be denied hire on that basis.