Marketing - Office Admin Manager

UGI Corporation; King of Prussia (PA); On-site; USD 55,000 - 75,000; Full time

Job summary

AmeriGas Propane, Inc. is seeking an experienced Marketing Administrative Specialist to support the Marketing team. This role coordinates conferences, manages the company store and promotional materials, and assists with signage and branding requests.

You will process marketing invoices, handle vendor set‑ups, and provide office coordination, travel planning, and event support. A Bachelor's degree and 10+ years of experience in marketing administration or event coordination are preferred.

Qualifications

• Bachelor's degree preferred or equivalent work experience.
• 10+ years in marketing administration, event coordination, or office/administrative management.
• Experience coordinating conferences, sponsorships, or promotional/marketing materials preferred.

Responsibilities

• Coordinate logistics for conferences, trade shows, and events.
• Own and manage the company store (ordering, tracking, replenishing promo items/branded merchandise).
• Support signage/branding requests for district offices and commercial customers; partner with National Accounts on signage needs.
• Process Marketing invoices and vendor set-ups; coordinate with Accounts Payable.

Skills

Project management

Event coordination

Vendor management

Invoice processing

Microsoft Office

Travel flexibility

Education

Bachelor's degree

Tools

Print vendors coordination

Vendor set-up systems

Job description

When you work for AmeriGas, you become a part of something BIG! Founded in 1959, AmeriGas is the nation’s premier propane company, serving over 1.5 million residential, commercial, industrial and motor fuel propane customers. Together, over 6,500 dedicated professionals will deliver over 1 billion gallons of propane from 1,800+ distribution points across the United States.

Position Summary

• Provides administrative and operational support for the Marketing team
• Coordinates conferences, trade shows, and sponsorship/partnership activities
• Manages the company store and promotional materials
• Supports signage and branding requests
• Processes Marketing invoices and vendor set-ups
• Provides general office coordination support (office logistics/invoices, local VP expenses, travel coordination)

Essential Functions

• Marketing Event & Partnership Coordination – Coordinate logistics for conferences, trade shows, and company-sponsored events; manage hospitality, ticketing, and travel for sponsorship/partnership activities (e.g., Penn State Athletics, NASCAR); plan logistics for large group meetings/events.
• Company Store & Promotional Materials Management – Own and manage the company store (ordering, tracking, replenishing promo items/branded merchandise); coordinate with print vendors on business cards/print materials; support vendor consolidation.
• Signage & Branding Support – Manage signage/branding requests for district offices and commercial customers; partner with National Accounts on signage needs (e.g., ACE/Vending), routing requests appropriately.
• Marketing Invoice Processing & Vendor Administration – Process Marketing invoices, coordinate with Accounts Payable, manage new vendor set-ups.

Knowledge, Skills and Abilities

• Strong project management and organizational skills to coordinate multiple events, vendors, and requests simultaneously
• Experience coordinating conferences, trade shows, or sponsorship/partnership hospitality logistics
• Familiarity with invoice processing, accounts payable workflows, and vendor set‑up procedures
• Ability to manage inventory and ordering for promotional materials or a company store
• Strong attention to detail and communication skills across Marketing, National Accounts, and outside vendors/partners
• Ability to adapt to changing priorities and manage multiple projects in a fast‑paced environment

Minimum Qualifications

• Education: Bachelor's degree preferred or equivalent work experience
• Length of Experience:
  • 10+ years in marketing administration, event coordination, or office/administrative management
  • Experience coordinating conferences, sponsorships, or promotional/marketing materials preferred
  • Experience processing invoices or supporting accounts payable functions preferred
• Certifications: None required
• Licenses/Registrations: None required
• Other:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to occasionally lift up to 25 pounds (event/promotional materials)
  • Flexibility to travel occasionally and work evenings/weekends to support events as needed

AmeriGas Propane, Inc. is an Equal Opportunity Employer. The Company does not discriminate on the basis of race, color, sex, national origin, disability, age, gender identity, sexual orientation, veteran status, or any other legally protected class in its practices.

AmeriGas is a Drug Free Workplace. Candidates must be willing to submit to a pre–employment drug screen and a criminal background check. Successful applicants shall be required to pass a pre–employment drug screen as a condition of employment, and if hired, shall be subject to substance abuse testing in accordance with AmeriGas policies. As a federal contractor that engages in safety-sensitive work, AmeriGas cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician. Similarly, applicants for such positions who are actively using medical marijuana may be denied hire on that basis.