Marketing Manager

SMPS South Florida Inc.; Coral Gables (FL); On-site; USD 80,000 - 120,000; Full time

Job summary

R.J. Heisenbottle Architects, P.A. in Coral Gables, Florida, seeks a Marketing Manager to lead business development, pursuit strategy, proposal development, and brand positioning within the architectural and historic preservation market.

The role requires deep knowledge of procurement processes, strong writing skills, and the ability to manage multiple deadlines. You will coordinate RFQ/RFP responses, craft narratives, and support visibility through social media and promotions, reporting to the

Qualifications

• Experience preparing RFQs, RFPs, and qualifications-based proposals.
• Strong understanding of public-sector procurement processes.
• Excellent writing and editing skills.
• Ability to manage multiple deadlines and proposal schedules.
• Knowledge of branding and professional services marketing.
• Must be a U.S. Citizen; fluent in English; Spanish a plus.

Responsibilities

• Identify and pursue architectural and preservation project opportunities.
• Lead RFQ/RFP responses and submission planning.
• Manage full proposal lifecycle from kickoff to submission.
• Develop templates, resumes, and project sheets.
• Coordinate with principals, staff, and consultants for content.
• Write and refine proposal narratives communicating capabilities and project approach.
• Ensure compliance with submission requirements and deadlines.
• Maintain marketing materials and firm credentials.
• Track submissions and follow-up communications.
• Support interview preparation and presentation materials.
• Oversee social media, website updates, and branding consistency.
• Coordinate press releases and award submissions.

Skills

RFQ/RFP proposals

Public-sector procurement

Writing/editing

Deadline management

Adobe InDesign

Organization

Communication

Bilingual English/Spanish

Education

Bachelor’s degree in Marketing/Communications

Tools

Adobe InDesign

CRM systems

Job description

R.J. Heisenbottle Architects, P.A. is an architecture, planning, interior design, and historic preservation firm located in Coral Gables, Florida. Through the years we have built our reputation on superior service, client satisfaction, and design excellence.

Today, the firm is a leader in quality, high-profile projects with an emphasis on governmental, corporate, and institutional clients. Projects range from large-scale historic preservation to office buildings, theaters, educational facilities, and commercial interiors. Our architectural solutions are unique and often innovative, yet we seek a timeless architecture of well-crafted buildings with durable materials that are sensitive to their context and stand the test of time.

The firm’s most notable historic preservation projects include the Freedom Tower, Miami Marine Stadium, Olympia Theater, David W. Dyer U.S. Courthouse, Vizcaya Museum & Gardens, Miami Women's Club, Colony Theatre, Miami City Hall, Pan American Airways Terminal, Four Seasons Hotel at the Surf Club, Vanderbilt Mansion in Fisher Island, Carl Fisher Clubhouse, and Shrine Building /Boulevard Shops.

Job Title:

Marketing Manager

Reports to:

Principal

Job Description:

The Marketing Manager leads the firm’s business development and marketing efforts with a primary focus on pursuit strategy, proposal development, and brand positioning within the architectural and historic preservation market. This role is responsible for identifying project opportunities, managing RFQ/RFP responses, coordinating proposal production, and supporting the firm’s visibility through targeted marketing initiatives.

The position requires an in-depth understanding of the architectural industry’s procurement processes, including public‑sector qualifications‑based selection, competitive proposals, and consultant coordination. The Marketing Manager works closely with principals, project managers, and consultants to develop compelling narratives that clearly communicate the firm’s expertise, project experience, and value proposition.

In addition to pursuit management, the role oversees day‑to‑day marketing functions including social media, promotional materials, and brand consistency to ensure alignment with the firm’s strategic goals and long‑term positioning.

Duties and Responsibilities:

• Identify and monitor architectural and preservation project opportunities through procurement platforms, agency announcements, and industry networks.
• Lead RFQ/RFP response strategy, including opportunity evaluation, and submission planning.
• Manage full proposal lifecycle from kickoff through submission, including scheduling, content coordination, and production oversight.
• Develop and maintain proposal templates, resumes, project sheets, and qualification packages.
• Coordinate with principals, technical staff, and consultants to gather content, narratives, graphics, and supporting documentation.
• Write, edit, and refine proposal narratives to clearly articulate the firm’s capabilities, preservation expertise, and project approach.
• Ensure compliance with submission requirements, formatting standards, and deadlines.
• Maintain a library of marketing materials, project photography, resumes, and firm credentials.
• Track proposal submissions, outcomes, and follow‑up communications.
• Support interview preparation, presentation materials, and shortlist strategies including content development and rehearsal coordination as needed.
• Manage consultant coordination and inclusion in team proposals.
• Develop and maintain marketing calendars aligned with business development goals.
• Oversee social media presence, website updates, and promotional outreach consistent with firm branding.
• Coordinate press releases, award submissions, and professional recognition initiatives.
• Monitor industry trends and procurement changes relevant to architectural and preservation services.
• Assist leadership in long‑term pursuit strategy and positioning through market research and pipeline tracking.
• Perform related duties as assigned.

Required Qualifications:

• Demonstrated experience preparing RFQs, RFPs, and qualifications‑based proposals within the architecture, engineering, or construction industry.
• Strong understanding of public‑sector procurement processes and consultant team coordination.
• Excellent writing, editing, and narrative development skills.
• Ability to manage multiple concurrent deadlines and proposal schedules.
• Knowledge of branding and marketing principles applicable to professional services.
• Proficiency in Adobe InDesign and related production software.
• Strong organizational and project management skills.
• Outstanding verbal and written communication abilities.
• Attention to detail and compliance with submission requirements.
• Ability to collaborate effectively with technical and leadership teams.
• Maintain accurate marketing records and proposal tracking.
• Demonstrated ability to develop proposal graphics and presentation materials consistent with firm branding.
• Must be a U.S Citizen.
• Must be fluent in both written and spoken English; Spanish is a plus.

Preferred Qualifications:

• Experience in architectural or historic preservation firm marketing.
• Familiarity with government and institutional procurement platforms.
• Experience with CRM systems and marketing tracking tools is a plus.

Education and Experience:

• Bachelor’s degree in Marketing, Communications, or related discipline.
• 5–8+ years of marketing experience in an architectural, engineering, or construction environment.
• Advanced proficiency in Adobe Creative Suite, particularly InDesign.
• Experience managing proposal workflows and consultant coordination.
• Strong problem‑solving and deadline management skills.

Candidate must be legally authorized to work in the United States.

Salary commensurate with experience.

Equal Opportunity, Affi ...