Growth & Proposal Operations Specialist

Jobtailor; Rockville (MD); On-site; USD 70,000 - 100,000; Full time

Job summary

Jobtailor in Rockville, MD seeks a detail-oriented Proposal Coordinator to support capture and business development for federal opportunities. You will manage schedules, coordinate inputs, and ensure compliant, polished submissions.

The role requires strong writing and editing, experience with GovWin/SAM.gov, and the ability to juggle multiple deadlines across teams while maintaining quality and accuracy. This is a hands-on role with exposure to graphics, resumes, past performance materials, and

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience
• 3+ years of relevant professional experience in proposals, business development, capture, marketing, communications, project coordination, or a related role
• Strong writing, editing, organizational, and attention-to-detail skills
• Ability to manage multiple assignments, contributors, and deadlines while maintaining quality and follow-through
• Strong Microsoft Word and PowerPoint skills and proficiency with Excel
• Good visual judgment and ability to create clear, polished documents and presentations
• Initiative and ability to research, problem-solve, and make progress on unfamiliar assignments
• Clear, professional communication skills and comfort working across different functions
• Experience with government contracting, federal proposals, GovWin, SAM.gov, CRM/capture systems, Adobe Creative Suite, Canva, or similar tools is preferred

Responsibilities

• Support capture and business development, including opportunity and market research, pipeline management, capture materials, NDAs, teaming requests, partner coordination, and action tracking
• Research and maintain opportunity intelligence using GovWin, SAM.gov, and other sources
• Keep the capture pipeline accurate and current
• Coordinate proposal development and production, including schedules, contributor inputs, compliance, editing, formatting, reviews, graphics, and final submission
• Draft, edit, and polish proposal, marketing, and business development content

Skills

Proposal Development

Business Development

Capture Management

Microsoft Word

PowerPoint

Education

Bachelor's degree or equivalent

Tools

GovWin

SAM.gov

Adobe Creative Suite

Canva

CRM Systems

Excel

Job description

• Support capture and business development, including opportunity and market research, pipeline management, capture materials, NDAs, teaming requests, partner coordination, and action tracking
• Research and maintain opportunity intelligence using GovWin, SAM.gov, and other sources
• Keep the capture pipeline accurate and current
• Coordinate proposal development and production, including schedules, contributor inputs, compliance, editing, formatting, reviews, graphics, and final submission
• Draft, edit, and polish proposal, marketing, and business development content
• Create and refine proposal graphics and reusable templates, including cover pages, callout boxes, organizational charts, process graphics, resumes, and past performance materials
• Develop and improve PowerPoint presentations, capability statements, one-pagers, and other customer- and partner-facing materials
• Maintain organized libraries of proposal content, graphics, templates, and company qualifications
• Track deadlines, commitments, and open actions and help ensure completion

Requirements

• Bachelor’s degree or equivalent combination of education and relevant experience
• 3+ years of relevant professional experience in proposals, business development, capture, marketing, communications, project coordination, or a related role
• Strong writing, editing, organizational, and attention-to-detail skills
• Ability to manage multiple assignments, contributors, and deadlines while maintaining quality and follow-through
• Strong Microsoft Word and PowerPoint skills and proficiency with Excel
• Good visual judgment and ability to create clear, polished documents and presentations
• Initiative and ability to research, problem-solve, and make progress on unfamiliar assignments
• Clear, professional communication skills and comfort working across different functions
• Experience with government contracting, federal proposals, GovWin, SAM.gov, CRM/capture systems, Adobe Creative Suite, Canva, or similar tools is preferred

Core Competencies

Demonstrates expertise in proposal development, business development, and capture management, with strong capabilities in writing, editing, and creating polished presentations and documents. Proficient in managing multiple projects and deadlines while ensuring compliance and quality in deliverables.

Highest-signal resume keywords

• Proposal Development
• Business Development
• Capture Management
• Microsoft Word
• PowerPoint Proficiency

ATS Optimization Keywords

Hard Skills

• Proposal Writing
• Editing
• Organizational Skills
• Attention to Detail
• Market Research
• Pipeline Management
• Content Development
• Graphic Design
• Deadline Tracking
• Project Coordination

Soft Skills

• Clear Communication
• Problem-Solving
• Initiative
• Collaboration
• Time Management

Industry Keywords

• Government Contracting
• Federal Proposals
• Teaming Requests
• Opportunity Intelligence
• Proposal Graphics

Tools & Technologies

• GovWin
• SAM.gov
• Adobe Creative Suite
• Canva
• CRM Systems
• Excel