Marketing Coordinator (Mid-Level)

Shannon & Wilson, Inc.; Seattle (WA); Hybrid; USD 39,950 - 68,880; Full time

Benefits offered by this job

Employee stock ownership

Medical, vision, dental insurance

Profit sharing and 401(k) plans

Paid vacation and sick leave

Tuition reimbursement

Job summary

Shannon & Wilson, Inc. is seeking a Marketing Coordinator in Seattle, WA. This hybrid role involves preparing proposals, creating marketing materials, and organizing complex proposals with technical staff. Candidates should have strong writing skills and extensive marketing experience within the AEC sector.

The compensation ranges from $29.00 to $50.00 per hour depending on experience, with a comprehensive benefits package including employee stock ownership, insurance plans, and paid time off.

Qualifications

• 6 to 9 years of marketing experience with an Architectural/Engineering/Construction services firm.
• Ability to multi-task and manage time effectively.
• Strong understanding of marketing and business development strategies.

Responsibilities

• Prepare high quality Prime and subconsultant Proposals and SF 330s.
• Create and maintain marketing materials such as resumes and project descriptions.
• Plan, conduct, and coordinate awards submissions and presentations.

Skills

Analytical skills

Organizational skills

Writing skills

Proofreading and editing skills

Creative design sensibility

Communication skills

Time management

Education

Bachelor’s degree in marketing, journalism, communications, or related field

Tools

MS Word

MS Excel

MS PowerPoint

Outlook

Adobe InDesign

Adobe Acrobat

CRM Database

Job description

Shannon & Wilson is an employee-owned consulting firm headquartered in Seattle, Washington. Committed to technical excellence and high-quality service, we provide integrated geotechnical engineering, engineering geology, environmental and natural resource services for clients. Since 1954, we have delivered comprehensive engineering and environmental solutions for the most challenging infrastructure planning, design, permitting and construction conditions.

We are dedicated to improving our communities, preserving the environment and utilizing the most innovative science practices in all our work.

Job Summary

This Marketing Coordinator is responsible for proposal writing and content developing (editing, final submission, etc.). This role is open to hybrid work two days a week.

Responsibilities

• Prepare high quality Prime and subconsultant Proposals and SF 330s.
• Organize and coordinate elements of complex proposals with limited supervision.
• Work with technical staff on go/no-go forms.
• Attend pre-proposal meetings and document debrief sessions.
• Assist with in-house win strategy sessions and shortlist interview preparation.
• Create and maintain marketing materials such as resumes, biographies, project descriptions, project photographs, and collateral materials.
• Research and communicate potential business leads and pursuits and prepare weekly reports.
• Perform input, maintenance, and templates for Cosential database.
• Maintain client relationship management (CRM) information.
• Create advertisements, graphics, and sales-related metrics, documents, and records.
• Coordinate special events (e.g., conferences/exhibits).
• Plan, conduct, and coordinate awards submissions and presentations, press releases, and articles in trade publications, local media, and company website and social media.
• Review the work of lower-level Marketing Coordinators.
• Interact with and facilitate communications with clients, vendors, and staff at all levels.
• Follow Shannon & Wilson’s Quality Assurance policy.
• Follow and promote Shannon & Wilson’s Health & Safety and Loss Prevention policies and procedures.
• Perform other duties as assigned by supervisor.

Requirements

• Bachelor’s degree in marketing, journalism, communications, or related field.
• 6 to 9 years of marketing experience with an Architectural/Engineering/ Construction services firm.
• Strong analytical and organizational skills, with an ability to multi-task and manage time effectively.
• Excellent writing, proofreading, editing, and document production skills.
• Creative with exceptional attention to detail and strong design sensibility.
• Superior ability to communicate tactfully and diplomatically, both written and verbally.
• Must be able to work in a fast-paced, multi-tasking environment with a good understanding of the time critical nature of proposals and other marketing tasks.
• Must be able to balance multiple deadlines and work effectively under pressure.
• Basic knowledge and understanding of marketing and business development strategies.
• Demonstrated proficiency in MS Word, Excel, PowerPoint, Outlook, Explorer, Adobe InDesign and Acrobat required; familiarity with Photoshop and a CRM Database is desired.
• Personable, flexible, and professional demeanor.
• The ability to work independently with the appropriate level of supervision.
• A valid driver license and insurable driving record.
• Basic computer skills: MS Word, Excel (required); MS Access (desirable).
• Frequent sitting, standing, and walking (with or without accommodations).

Level Placement

Typically, depending on an applicant’s education, experience, other qualifications they possess, if they are a fit for the company and local office culture, and the current business needs, a Mid-Level Marketing Coordinator typically would be placed at a Shannon & Wilson Office Services IV or V level.

Compensation (per hour)

Office Services IV: $29.00 - $42.00

Office Services V: $32.00 - $50.00

Shannon & Wilson is committed to providing a comprehensive total rewards package that includes the following benefits:

• Employee stock ownership
• Medical, prescription, vision, dental, long-term care and life insurance plans are offered to employees (and their families).
• Pre-tax health and daycare FSA
• Profit sharing and 401(k) plans with annual safe-harbor contributions
• 10 - 20 paid vacation days per year for full-time employees (prorated for part-time employment) based on years of experience
• Paid Sick and Safe Leave accrues based on your state requirements
• 9 paid holidays per year + 1 personal holiday
• Paid volunteer day
• Paid time off for bereavement and jury duty
• Two weeks of paid parental leave
• Lunch & Live wellness webinars and an Employee Assistance Program
• Mentorship Program
• Tuition Reimbursement
• Free parking

Shannon & Wilson is an Equal Opportunity Employer

Shannon & Wilson participates in the E-Verify program.