Marketing Coordinator (Entry-Level)

Shannon-; Burbank (CA); On-site; USD 32,000 - 56,000; Full time

Benefits offered by this job

Employee stock ownership

Medical, vision, dental

401(k) with match

Paid vacation

Paid holidays

Paid sick leave

Volunteer day

Tuition reimbursement

Free parking

Job summary

Shannon & Wilson is seeking a Marketing Coordinator to support proposals, marketing materials, and client communications from our offices in the United States. You will organize go/no-go processes, maintain Cosential data, and coordinate client-focused collateral and events.

In this entry-level to junior role, you’ll work with technical staff on submittals, resumes, project descriptions, and marketing campaigns, while gaining experience in strategy sessions and proposal development.

Qualifications

• Bachelor’s degree in marketing, journalism, communications, or related field.
• 0–4 years of marketing experience with an Architectural/Engineering/ Construction services firm.
• Strong analytical and organizational skills, with an ability to multi-task and manage time effectively.
• Excellent writing, proofreading, editing, organizational, and communication skills.
• Personable, flexible, and professional demeanor.
• The ability to travel to support the needs of other Shannon & Wilson offices.
• A valid driver license and insurable driving record.
• Basic computer skills: MS Word, Excel (required); MS Access (desirable).
• Marketing computer skills: Cosential (required).
• Frequent sitting, standing, and walking (with or without accommodations)

Responsibilities

• Prepare high quality Prime and subconsultant Proposals and SF 330’s.
• Organize and coordinate elements of complex proposals with limited supervision.
• Work with technical staff on go/no-go forms.
• Attend pre-proposal meetings and document debrief sessions.
• Assist with in-house win strategy sessions and shortlist interview preparation.
• Create and maintain marketing materials such as resumes, biographies, project descriptions, project photographs, and collateral materials.
• Research and communicate potential business leads and pursuits and prepare weekly reports.
• Perform input, maintenance, and templates for Cosential database.
• Maintain client relationship management (CRM) information.
• Create advertisements, graphics, and sales-related metrics, documents, and records.
• Coordinate special events (e.g., conferences/exhibits).
• Plan, conduct, and coordinate awards submissions and presentations, press releases, and articles in trade publications, local media, and company website and social media.
• Interact with and facilitate communications with clients, vendors, and staff at all levels.
• Assist with preparation of engineering reports, permit applications, proposals, and other documents.
• Follow Shannon & Wilson’s Quality Assurance policy.
• Follow and promote Shannon & Wilson’s Health & Safety and Loss Prevention policies and procedures.
• Perform other duties as assigned by your supervisor.

Skills

Analytical skills

Organizational skills

Writing ability

Communication skills

Time management

Team collaboration

Willingness to travel

Education

Bachelor's degree in marketing, journalism, communications, or related field

Tools

Cosential

MS Word

MS Excel

MS Access

Job description

Description

Shannon & Wilson is an employee-owned consulting firm headquartered in Seattle, Washington. Committed to technical excellence and high-quality service, we provide integrated geotechnical engineering, engineering geology, environmental and natural resource services for clients. Since 1954, we have delivered comprehensive engineering and environmental solutions for the most challenging infrastructure planning, design, permitting and construction conditions.

We are dedicated to improving our communities, preserving the environment and utilizing the most innovative science practices in all our work.

Responsibilities:

• Prepare high quality Prime and subconsultant Proposals and SF 330’s.
• Organize and coordinate elements of complex proposals with limited supervision.
• Work with technical staff on go/no-go forms.
• Attend pre-proposal meetings and document debrief sessions.
• Assist with in-house win strategy sessions and shortlist interview preparation.
• Create and maintain marketing materials such as resumes, biographies, project descriptions, project photographs, and collateral materials.
• Research and communicate potential business leads and pursuits and prepare weekly reports.
• Perform input, maintenance, and templates for Cosential database.
• Maintain client relationship management (CRM) information.
• Create advertisements, graphics, and sales-related metrics, documents, and records.
• Coordinate special events (e.g., conferences/exhibits).
• Plan, conduct, and coordinate awards submissions and presentations, press releases, and articles in trade publications, local media, and company website and social media.
• Interact with and facilitate communications with clients, vendors, and staff at all levels.
• Assist with preparation of engineering reports, permit applications, proposals, and other documents.
• Follow Shannon & Wilson’s Quality Assurance policy.
• Follow and promote Shannon & Wilson’s Health & Safety and Loss Prevention policies and procedures.
• Perform other duties as assigned by your supervisor.

Requirements

• Bachelor’s degree in marketing, journalism, communications, or related field.
• 0 - 4 years of marketing experience with an Architectural/Engineering/ Construction services firm.
• Strong analytical and organizational skills, with an ability to multi-task and manage time effectively.
• Excellent writing, proofreading, editing, organizational, and communication skills.
• Personable, flexible, and professional demeanor.
• The ability to work independently with the appropriate level of supervision.
• The willingness and ability to travel to support the needs of other Shannon & Wilson offices.
• A valid driver license and insurable driving record.
• Basic computer skills: MS Word, Excel (required); MS Access (desirable).
• Marketing computer skills: Cosential (required).
• Frequent sitting, standing, and walking (with or without accommodations)

Level Placement

Typically, depending on an applicant’s education, experience, overall abilities, alignment with the needs of the company and local office culture, and the current business needs, an Entry-Level Marketing Coordinator typically would be placed at a Shannon & Wilson Office Services I, II, or III level.

Compensation:

Office Services I: $23.00 - $29.25

Office Services II & III: $28.25 - $41.00

Shannon & Wilson is committed to providing a comprehensive total rewards package that includes the following benefits:

• Employee stock ownership
• Medical, prescription, vision, dental, long-term care and life insurance plans are offered to employees (and their families).
• Pre-tax health and daycare FSA
• Profit sharing and 401(k) plans with annual safe-harbor contributions
• 10 - 20 paid vacation days per year for full-time employees (prorated for part-time employment) based on years of experience
• Paid Sick and Safe Leave accrues based on your state requirements
• 9 paid holidays per year + 1 personal holiday
• Paid volunteer day
• Paid time off for bereavement and jury duty
• Two weeks of paid parental leave
• Lunch & Live wellness webinars and an Employee Assistance Program
• Mentorship Program
• Tuition Reimbursement
• Free parking

Shannon & Wilson is an Equal Opportunity Employer

Shannon & Wilson participates in the E-Verify program.

Please note that non-solicited resumes from external recruitment agencies will not be considered as introductions to our business, unless a preapproved agreement is in place and the external recruitment agency has been engaged to work on this specific vacancy.