Senior Marketing Specialist (Senior-Level)

Shannon-; Seattle (WA); On-site; USD 55,000 - 76,000; Full time

Benefits offered by this job

Employee stock ownership

Medical insurance

Vision insurance

Dental insurance

Pre-tax health FSA

Profit sharing

401(k) plan

Paid vacation

Paid holidays

Volunteer day

Parental leave

Wellness webinars

Employee Assistance Program

Tuition Reimbursement

Free parking

Job summary

Shannon & Wilson, an employee-owned Seattle-based firm, seeks an experienced Senior Marketing Specialist to lead proposal development and marketing materials. You will organize complex proposals, maintain CRM data, and collaborate with engineers and staff on go/no-go decisions.

The role emphasizes writing excellence, design sensibility, and leadership of junior coordinators, with travel to support multiple office locations. Office Services track and competitive hourly compensation apply.

Qualifications

• Bachelor’s degree in marketing, journalism, communications, or related field.
• 9–12 years of marketing experience in A/E/C industry.
• Strong writing, proofreading, editing, and document production skills.
• Experience with proposals, go/no-go forms, and marketing collateral.

Responsibilities

• Prepare prime and subconsultant proposals and SF 330s.
• Coordinate complex proposals with minimal supervision.
• Maintain CRM database with opportunities, projects, resumes, photos, templates, contacts.
• Work with technical staff on go/no-go forms.
• Attend pre-proposal meetings and debrief sessions.
• Assist with win strategy sessions and interview prep.
• Research business leads and prepare reports.
• Create graphics, ads, and sales metrics/documents.
• Plan awards submissions, press releases, and articles for trade publications.
• Support corporate marketing on special projects and events.
• Mentor junior Marketing Coordinators.

Skills

Proposal development

CRM management

Marketing coordination

Writing & editing

Design sensibility

Communication skills

Mentoring

Travel readiness

Time management

Indesign

Education

Bachelor's in marketing/communications/journalism

Tools

InDesign

MS Office Suite

Adobe Acrobat

CRM database

Photoshop

Microsoft Word/Excel

Job description

Description

Shannon & Wilson is an employee-owned consulting firm headquartered in Seattle, Washington. Committed to technical excellence and high-quality service, we provide integrated geotechnical engineering, engineering geology, environmental and natural resource services for clients. Since 1954, we have delivered comprehensive engineering and environmental solutions for the most challenging infrastructure planning, design, permitting and construction conditions.

We are dedicated to improving our communities, preserving the environment and utilizing the most innovative science practices in all our work.

Responsibilities

• Prepare high quality prime and subconsultant proposals and federal SF 330s through the development of marketing materials such as resumes, biographies, project descriptions, project photography, rosters, and collateral materials.
• Organize and coordinate elements of complex proposals with limited or no supervision.
• Maintain the CRM database by inputting and updating information on opportunities, projects, resumes, photos, document templates, and client contacts.
• Work with technical staff on go/no-go forms.
• Attend pre-proposal meetings and document debrief sessions.
• Assist with in-house win strategy sessions and shortlist interview preparation.
• Research and communicate potential business leads and pursuits and prepare reports.
• Create graphics, advertisements, and sales-related metrics, documents, and records.
• Plan, conduct, and coordinate awards submissions and presentations, press releases, and articles in trade publications and local media
• Support corporate marketing with special projects and initiatives.
• Coordinate special events (e.g., conferences/exhibits).
• Lead, mentor, and review the work of junior-level Marketing Coordinators.
• Interact with and facilitate communications with clients, vendors, and internal staff at all levels.
• Follow Shannon & Wilson’s Quality Assurance policies and procedures.
• Follow and promote Shannon & Wilson’s Health & Safety and Loss Prevention policies and procedures.
• Perform other duties as assigned by your supervisor.

Requirements

• Bachelor’s degree in marketing, journalism, communications, or related field.
• 9 - 12 years of marketing experience, preferably in the Architectural/Engineering/ Construction industry.
• Strong analytical and organizational skills, with an ability to multi-task and manage time effectively.
• Excellent writing, proofreading, editing, and document production skills.
• Creative with exceptional attention to detail and strong design sensibility.
• Superior ability to communicate tactfully and diplomatically, both verbally and in writing.
• Able to work in a fast-paced, multi-tasking environment with a good understanding of the time critical nature of proposals and other marketing tasks .
• Supervisory and/or mentoring experience.
• Able to balance multiple deadlines and work effectively under pressure.
• Basic knowledge and understanding of marketing and business development strategies.
• Demonstrated proficiency in InDesign, MS Office Suite, Adobe Acrobat and a CRM Database required; familiarity with Photoshop, photography, and video editing is desired.
• Excellent writing, organizational, and communication skills.
• Personable, flexible, and professional demeanor.
• The ability to work independently with the appropriate level of OR minimal supervision.
• The willingness and ability to travel to support the needs of other Shannon & Wilson offices.
• A valid driver license and insurable driving record.
• Basic computer skills: MS Word, Excel (required); MS Access (desirable).
• Frequent sitting, standing, and walking (with or without accommodations).

Level Placement

Typically, depending on an applicant’s education, experience, overall abilities, alignment with the needs of the company and local office culture, and the current business needs, a Senior Marketing Specialist typically would be placed at a Shannon & Wilson Office ServicesIV or V level with compensation being between $40.00 to $55.00 per hour.

Shannon & Wilson is committed to providing a comprehensive total rewards package that includes the following benefits:

• Employee stock ownership
• Medical, prescription, vision, dental, long-term care and life insurance plans are offered to employees (and their families)
• Pre-tax health and daycare FSA
• Profit sharing and 401(k) plans with annual safe-harbor contributions
• 10 - 20 paid vacation days per year for full-time employees (prorated for part-time employment) based on years of experience
• Paid Sick and Safe Leave accrues based on your state requirements
• 9 paid holidays per year + 1 personal holiday
• Paid volunteer day
• Paid time off for bereavement and jury duty
• Two weeks of paid parental leave
• Lunch & Live wellness webinars and an Employee Assistance Program
• Mentorship Program
• Tuition Reimbursement
• Free parking

Shannon & Wilson is an Equal Opportunity Employer

Shannon & Wilson participates in the E-Verify program.

Please note that non-solicited resumes from external recruitment agencies will not be considered as introductions to our business, unless a preapproved agreement is in place and the external recruitment agency has been engaged to work on this specific vacancy.