Marketing Coordinator I

Hoefer Wysocki Architecture; Kansas City (MO); On-site; USD 52,000 - 76,000; Full time

Job summary

Hoefer Wysocki Architecture is seeking a Marketing Coordinator in Kansas City, MO to design, prepare, and submit technical proposals. You will coordinate information from staff and subconsultants and support growth across pursuits.

Responsibilities include managing proposal schedules, ensuring compliance, updating resumes and project sheets, and assisting with qualifications packages and presentations for internal reviews.

Qualifications

• Proven ability to manage multiple proposals and deadlines.
• Experience coordinating content from staff and subconsultants.
• Familiarity with RFP/Q processes and compliance.

Responsibilities

• Serve as central contact for assigned proposals.
• Set deliverable schedules and oversee final submission.
• Coordinate with internal staff to collect information.
• Prepare proposal content compliant with firm standards.
• Monitor content for compliance with requirements.
• Assist in preparing qualifications packages and presentations.
• Support photography coordination and other proposals as needed.

Skills

Verbal & written communication

Organizational skills

Attention to detail

Interpersonal skills

Design & layout skills

Ability to work independently

Education

Bachelor's degree in marketing/communications

Tools

Adobe Creative Suite (InDesign)

Job description

Hoefer Wysocki Architecture

Job Type Full-time

Location Kansas City - Kansas City, MO 64112 US (Primary)

Education Bachelor's Degree

Category Marketing/Communications

Position Summary

The marketing coordinator designs, prepares, and submits technical proposals. They support the proposal process, coordinate information from staff and subconsultants, and maintain accuracy of content. They collaborate with marketing strategists to meet schedules, follow standards, and support growth across pursuits.

Essential Responsibilities

• Serve as the central point of contact for assigned proposals.
• Establish deliverable schedules, arrange meetings, and oversee final submission.
• Coordinate with internal staff to request information and track responses.
• Request and track required materials from subconsultants for compliance.
• Attend kickoff meetings with a marketing strategist or senior staff.
• Review RFP/Q documents and prepare summary materials for technical teams.
• Update resumes, project sheets, and related content with new information.
• Compile, write, edit, and format proposal content for compliance and alignment with firm standards.
• Monitor content to ensure full compliance with requirements and evaluation criteria.
• Send drafts to technical teams or marketing staff for review and comments.
• Confirm proposal submission with the team.
• Participate in internal debriefs to assess successful strategies and areas for improvement.
• Oversee proposal closeout and save updated materials to firm repositories.
• Assist in preparing qualifications packages, presentations, and related materials.
• Support production of interview materials and other presentation tools.
• Support additional tasks such as photography coordination or assistance with other proposals as assigned.

Job Requiremetns

Education and Licensure

• B.A. or B.S. in marketing, communications, journalism, or related field preferred.
• Experience in AEC or professional services marketing preferred.

Qualifications

• Strong verbal and written communication skills.
• Strong organizational skills and ability to manage multiple deadlines.
• High attention to detail.
• Demonstrated proficiency in Adobe Creative Suite with mastery of InDesign.
• Ability to work independently and track progress with minimal supervision.
• Strong interpersonal skills and ability to work with varied teams.
• Strong design and layout skills.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equal opportunity Employer/Veterans/Disabled

PI287371921