Marketing Coordinator

Archinect; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

OBRA Architects Employer, based in New York, seeks a proposals coordinator to craft RFP/RFQ responses, manage submission calendars, and format marketing materials. You will coordinate with subconsultants, maintain databases, and support collateral production for public and private sector projects.

The role requires attention to detail, strong typography sense, and familiarity with InDesign, with an in-office presence at OBRA's New York studio.

Qualifications

• 3-5 years of relevant experience in AEC/architecture or marketing/communications.
• Strong eye for layout and typography.

Responsibilities

• Produce RFP/RFQ responses, SOQs, and project sheets in InDesign.
• Manage proposal production calendars and deadlines across multiple pursuits.
• Format and proof marketing materials, resumes, project descriptions, and boilerplate content.
• Maintain and update the project and staff resume database.
• Coordinate with subconsultants for forms and past performance documentation.
• Support production of firm collateral and website/social content assets.
• Assist with photography coordination and image library organization.
• Proofread and quality-control deliverables before senior review.
• Track submission requirements, page limits, formats, and portal uploads.

Job description

OBRA Architects Employer

New York, NY, USLocation:

Fri, Sep 18 '26Posted On

$60,000 - $80,000 annually Pay:

OBRA Architects is a New York and Seoul-based design firm committed to the observance of a practice grounded in the pursuit of architecture both professionally and culturally. The projects developed by the firm are always developed in the consideration of issues that include, but are not limited to, the usual pragmatic observances that can be expected of any serious architectural firm: the client's needs, budget, code requirements, the environment, etc.

We believe that, for the sake of an architecture that might be authentic, help society and possibly become an agent of the good in the world, such considerations are inseparable from a deliberate pursuit of knowledge. Such knowledge includes not only whatever aspects of reality are specifically attendant to the project in question, but also to society in general, its culture and the meaning of architecture itself. Every project then seeks, in its eventual realization as a building, to embody a unique, sincere and novel synthesis of those considerations.

Key Responsibilities

• Produce RFP/RFQ responses, SOQs, and project sheets in InDesign, maintaining firm templates and brand standards
• Manage proposal production calendars and deadlines across multiple concurrent pursuits
• Format and proof all outgoing marketing materials, including resumes, project descriptions, and boilerplate content
• Maintain and update the project and staff resume database
• Coordinate with subconsultants to collect required forms, resumes, and past performance documentation for teaming submissions
• Support production of firm collateral: capability statements, award submissions, and website/social content assets
• Assist with photography coordination and image library organization for proposal and marketing use
• Proofread and quality-control all deliverables prior to senior staff review and submission
• Track submission requirements, including page limits, format specs, and portal upload procedures, for public and private sector RFPs

Qualifications

• 3-5 years of relevant experience; AEC industry experience required
• Proficiency in Adobe InDesign required; working knowledge of Illustrator and Photoshop preferred
• Graphic design skills and a strong eye for layout and typography preferred
• Familiarity with CRM platforms, such as HubSpot, Content Management Systems, and email marketing/social publishing tools
• Highly organized, with strong attention to detail and comfort working within brand/template systems rather than building from scratch each time
• Able to manage multiple deadlines in a fast-paced pursuit environment
• Bachelor's degree in architecture preferred; degrees in graphic design, marketing, or communications are also acceptable, with AEC industry experience as a minimum requirement

Compensation & Hours

• Compensation is commensurate with experience
• This is an in-office position based at OBRA's New York studio