Marketing Calendar Administration Associate

Hrstalentsolutions; Jacksonville (FL); Remote; USD 38,000 - 41,000; Full time

Job summary

Hrstalentsolutions is seeking a Marketing Calendar Administration Associate for remote, flexible hours. You will manage approved launch, review, and follow-up dates, label events, and flag conflicts to keep colleagues aligned.

The role focuses on accurate, auditable calendar records and clear communication with campaign owners. Experience with calendar management and basic web tools is helpful; prior office administration or marketing exposure is welcome but not mandatory.

Qualifications

• You should be organized.
• Comfortable with basic web tools.
• Able to distinguish proposed vs confirmed dates.

Responsibilities

• Reading approved campaign briefs and date updates.
• Entering the correct event type in the shared online calendar.
• Checking the campaign owner and time zone.
• Comparing new instructions with existing entries.
• Flagging unclear or conflicting dates for decision.
• Recording authorized changes without hiding the previous context.
• Notifying the relevant colleague through the approved channel.
• Keeping a short list of calendar items awaiting confirmation.

Skills

Organizational skills

Web tools basics

Tools

Calendar tools

Online calendar

Job description

Marketing Calendar Administration Associate

Marketing operations · Office administration
Remote, full-time or part-time. Pay: $27.85–$29.60 hourly.

Campaign dates come from several people, but the shared calendar needs one verified version. The Marketing Calendar Administration Associate enters approved launch, review, and follow-up dates, labels them clearly, and flags a conflict before colleagues plan around it. This is a practical online recordkeeping job. The marketing lead decides priorities and campaign timing; you keep the agreed schedule visible and accurate.

What a calendar entry needs

A campaign can have a draft review, an approval checkpoint, a publication date, and a later performance review. They are different events, even if someone refers to all of them as "the deadline." Read the approved brief or update before entering a date. Include the campaign name, owner, relevant time zone, and the event type specified by the team. If one message says Tuesday and a newer approved note says Wednesday, check which source is current and record the change under the employer’s process.

You may receive a revised asset schedule while a related email is still awaiting approval. Do not move the public send date just to match an internal draft. Ask the owner to confirm the dependency. If a team member reports that a calendar notification was not received, confirm the entry and its access settings, then route a platform issue to the system administrator. You are not expected to configure automation beyond your training.

A useful calendar note distinguishes a confirmed public date from an internal target. If a campaign owner moves a draft review but leaves the launch date unchanged, update only the approved entry. If the team uses several calendars, check which one is authoritative before copying an event. A duplicate entry can be as misleading as a missing one when people receive two different notifications.

A working week could include

One day might be spent adding approved dates for a new online campaign. Another might involve reconciling a revised review meeting with the current calendar. A third might be a check of past entries to make sure completed activities are recorded and pending decisions still have owners. These are small administrative actions, but they prevent two departments from working from different dates.

A record should state who supplied the instruction and when it was confirmed. If a campaign is paused, mark only the status the marketing lead has approved. If no new launch date exists, do not invent one. The customer service team may rely on the calendar to answer questions about an announced event, so inaccurate scheduling can have an external effect even though this role is mostly internal.

You would be responsible for

• Reading approved campaign briefs and date updates.
• Entering the correct event type in the shared online calendar.
• Checking the campaign owner and time zone.
• Comparing new instructions with existing entries.
• Flagging unclear or conflicting dates for decision.
• Recording authorized changes without hiding the previous context.
• Notifying the relevant colleague through the approved channel.
• Keeping a short list of calendar items awaiting confirmation.

Experience coordinating a school event, volunteer project, or work calendar can help, but it is not required. The employer will teach its calendar, naming conventions, and approval path. You should be organized, comfortable with basic web tools, and able to distinguish a proposed date from a confirmed one. Prior office administration or marketing experience is welcome rather than mandatory.

The company will confirm secure calendar access, working hours, and campaign responsibilities for this remote opening. The listed range is $27.85–$29.60 per hour; it does not imply responsibility for campaign strategy or approval.