Marketing and Events Coordinator

Hrstalentsolutions; Raleigh (NC); On-site; USD 63,000 - 74,000; Full time

Job summary

Hrstalentsolutions seeks a Marketing and Events Coordinator in Raleigh, NC. The role supports writing, organization, and cross-team communication to move campaigns from draft to publication, with careful attention to dates and approvals.

The position is full-time and pays $30.50-$35.50 per hour. You will coordinate materials, event briefs, and reviewer timelines, ensuring final assets are filed and accessible for the team.

Qualifications

• Maintain an accurate calendar of campaign and event dates.
• Gather approved copy, images, and practical event information.
• Review basic names, dates, links, and version details.
• Send drafts to reviewers and track what is still waiting.
• Organize files so the team can locate the final material.
• Coordinate updates when an approved detail changes.
• Record distribution or completion details for later reference.

Responsibilities

• Maintain an accurate calendar of campaign and event dates.
• Gather approved copy, images, and practical event information.
• Review basic names, dates, links, and version details.
• Send drafts to reviewers and track what is still waiting.
• Organize files so the team can locate the final material.
• Coordinate updates when an approved detail changes.
• Record distribution or completion details for later reference.

Skills

Campaign coordination

Event planning

Copy editing

Calendar management

Cross-functional

Job description

Marketing and Events Coordinator

A date changes after an event invitation is drafted. The approved photograph is in one folder, an earlier version in another. A team member needs to know whether copy is ready to go. The Marketing Coordinator keeps those details straight and helps a campaign move from approved materials to publication without preventable mistakes.

This role is based with the marketing team and pays $30.50-$35.50 per hour on a full-time schedule. It combines writing support, organization, and communication with colleagues who own design, events, sales, and approvals.

Campaign coordination

You may maintain a calendar of planned communications, gather information for an event, check that a draft uses the current date or product description, and send material to the correct reviewer. If a request is missing an image or approval, identify what is needed and who can provide it. You will store final files so other team members can distinguish them from working versions.

The coordinator may write short copy from approved information, prepare a basic event brief, or record which materials were distributed and when. Final brand decisions and spending authority stay with the people responsible for them. You are part of the process that makes their decisions executable, not expected to arrive with a complete marketing strategy.

The work in practice

• Maintain an accurate calendar of campaign and event dates.
• Gather approved copy, images, and practical event information.
• Review basic names, dates, links, and version details.
• Send drafts to reviewers and track what is still waiting.
• Organize files so the team can locate the final material.
• Coordinate updates when an approved detail changes.
• Record distribution or completion details for later reference.

A careful writer with a sense of order can grow into this role. Marketing experience helps, but applicants from office administration, customer service, events, or community communications may have the relevant starting skills. The employer will teach its tools and approval process. You should be comfortable asking for clarification before circulating information that may be wrong.

Event support may include assembling a simple run sheet, checking that a speaker or supplier has the correct timing, and distributing approved information to the team. During preparation, it helps to keep decisions and unanswered questions separate. A date pencilled into a draft is not the same as a confirmed booking. If two versions of material circulate, bring the discrepancy to the reviewer before anyone posts or prints the wrong one. The coordinator helps the group work from a shared current version, even when several people contribute pieces of a campaign.

The position rewards an eye for details that others can easily miss. If the date of an event changes, several pieces of material may need attention. If a graphic lacks the right approval, it should not be treated as ready simply because it looks finished. Your follow-through helps the team maintain a consistent message and meet its planned dates.

You will work with people who have different responsibilities and deadlines. A concise update about what is approved, what is pending, and who has the next action is often more useful than a long status report. When a campaign finishes, organized final files and notes make the next project easier to start.

A finished campaign is still organized

After material is published or an event concludes, collect the final approved files and record any practical follow-up assigned to the team. You might note which invitation was used, which date was confirmed, and where the final artwork lives. When another coordinator later plans a related activity, these records prevent a search through old drafts. They also help the team learn from questions it received without claiming that one event's results prove a broad marketing trend.

Some deadlines depend on information from other departments. Ask for that information early enough to leave time for review, and tell the owner when a missing detail will affect the planned date. A good coordinator keeps the calendar honest instead of quietly treating an unapproved draft as ready.