Marketing & Business Development Coordinator

Ultimate Staffing Services; New York (NY); Hybrid; USD 73,000 - 83,000; Full time

Benefits offered by this job

Hybrid work arrangement

Professional development opportunities

Collaborative work environment

Job summary

Ultimate Staffing Services in New York City is seeking a Marketing & Business Development Coordinator to support a prestigious professional services organization. You will work with East Coast, U.S., and global marketing teams to drive initiatives across client development, event planning, digital marketing, and brand-building efforts.

The role focuses on client pitches, RFP responses, collateral creation, awards submissions, sponsorships, and coordinating events.

Qualifications

• Bachelor's degree in Marketing, Business, Communications, or related field.
• 2–4 years of marketing and/or business development experience in professional services.
• Advanced proficiency in Microsoft Office Suite.
• Experience with Canva/Adobe to create marketing sheets.
• Experience with CRM systems and email marketing platforms.
• Strong organizational and project management skills.

Responsibilities

• Assist with client pitches, RFPs, and cross-practice BD opportunities.
• Produce marketing deliverables and meet deadlines.
• Maintain pitch records, submissions, and outcomes.
• Create and update marketing collateral (fact sheets, brochures, slides).
• Coordinate industry award submissions and sponsorships.
• Support client events and networking initiatives.
• Track BD activities, campaigns, and strategic growth metrics.
• Draft client alerts, newsletters, and internal communications.
• Research prospective and existing clients, competitors, and trends.
• Support social media, website, and digital marketing efforts.

Skills

Strong project management

MS Office proficiency

CRM experience

Social media management

Communication skills

Organizational skills

Self-starter

Team collaboration

Attention to detail

Deadline-driven

Education

Bachelor's degree in Marketing, Business, Communications, or related field

Tools

Microsoft Office Suite

Canva

Adobe Creative Suite

CRM systems

Job description

Marketing & Business Development Coordinator (JN -082026-429117) New York, New York

Salary: USD73000 - USD83000 per year

Location: New York, NY

Schedule: Hybrid (3 days in office, 2 days remote)

Hours: 9:00 AM - 5:00 PM

Salary: $73,000- 83,000 annually

Ultimate Staffing is seeking a Marketing & Business Development Coordinator to support a prestigious professional services organization in New York City. This position works closely with East Coast, U.S., and global marketing teams to drive strategic marketing and business development initiatives. The role will primarily support business, private client, and tax practice groups while contributing to client development, event planning, digital marketing, and brand-building efforts.

This is an excellent opportunity for a proactive, detail-oriented marketing professional who thrives in a fast-paced, collaborative environment.

Key Responsibilities

• Assist with the development and coordination of client pitches, RFP responses, and cross-practice business development opportunities.
• Support the production of high-quality marketing deliverables while ensuring deadlines are met.
• Maintain pitch and proposal records, track submissions, and monitor outcomes.
• Create, update, and maintain marketing collateral, including:
  • Fact sheets
  • Brochures
  • PowerPoint presentations
  • Customized client-facing materials
• Coordinate, draft, and track industry award and directory submissions.
• Promote rankings and recognitions through marketing channels.
• Maintain attorney and professional profiles with current achievements and credentials.
• Support the planning and execution of client events, sponsorships, receptions, and networking opportunities.
• Manage invitation lists, registration, RSVP tracking, event materials, venue and vendor coordination, and onsite logistics.
• Serve as a point of contact during events to ensure a positive attendee experience.
• Coordinate activities and deliverables associated with conference sponsorships and industry events.
• Track and report on:
  • Client targeting initiatives
  • Business development activities
  • Marketing campaigns
  • Strategic growth initiatives
• Assist with the creation and distribution of client alerts, newsletters, and other communications.
• Support promotional efforts across social media platforms, websites, and digital channels.
• Draft internal communications highlighting significant wins, business development successes, and team initiatives.
• Conduct research on prospective clients, existing clients, competitors, and industry trends.
• Provide insights to support business development strategies, pitches, and marketing initiatives.
• Support special marketing and business development projects as needed.

Qualifications

• Bachelor's degree in Marketing, Business, Communications, or a related field.
• 2-4 years of marketing and/or business development experience, preferably within:
  • Legal services
  • Financial services
  • Professional services environments
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Can use Canva and or Adobe to create marketing sheets
• Experience with CRM systems and email marketing platforms preferred.
• Knowledge of social media management tools in a professional setting is a plus.
• Strong project management and organizational skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Self-starter with the ability to work independently and collaboratively.
• Professional demeanor with strong interpersonal skills and sound judgment.
• Flexible schedule to support occasional early morning or evening events when needed.
• Competitive salary of $73,0000-83,000
• Hybrid work arrangement (3 days onsite, 2 days remote)
• Professional growth and development opportunities
• Collaborative and dynamic work environment