Marketing & Business Development Assistant - Hybrid

WilmerHale; Boston (MA); Hybrid; USD 78,000 - 97,000; Full time

Benefits offered by this job

Hybrid Schedule

Medical, dental, and vision insurance

401(k) with company match and profit‑-

Paid time off and holidays

Job summary

WilmerHale is seeking an organized Department Assistant for the global Clients & Markets team in Boston. You will support business development, marketing and communications, collaborating with 50+ team members to deliver exceptional client experiences.

The ideal candidate has 5+ years of administrative experience in a professional services setting, strong MS 365 skills, and a proactive, capable, and discreet work style. A hybrid schedule and competitive benefits are provided.

Qualifications

• Well-developed and professional interpersonal skills and ability to interact at all levels.
• Ability to juggle multiple responsibilities with attention to detail and initiative.
• Strong proofreading, ownership and commitment to quality.
• Excellent time management to organize and meet deadlines.
• Advanced proficiency in Microsoft 365: Word, PowerPoint, Excel, Outlook; Teams/Copilot a plus.
• Thrives in a collegial team environment and collaborates effectively.
• Ability to handle confidential information with discretion.
• Willingness to learn and adapt to new tools and AI integration.
• Bachelor’s degree or equivalent experience preferred.
• 5+ years’ administrative experience; experience in legal or professional services preferred.

Responsibilities

• Provide high level customer service to Clients & Markets team members and internal and external clients.
• Process and reconcile invoices and travel expenses for department expenses.
• Schedule meetings, events, onboarding sessions and trainings; manage materials.
• Maintain department email lists, Teams channels, intranet pages, and memberships.
• Coordinate regional sponsorships, budgeting and reporting of outcomes.
• Manage tickets and logistics for client entertainment across markets.
• Assist with marketing materials and lawyer biographies for new business pursuits.
• Help compile pitches, RFPs and departmental reports and metrics.
• Support special projects and maintain a solution-oriented approach.

Skills

Interpersonal skills

Multi-tasking

Attention to detail

Time management

Microsoft 365

Team collaboration

Confidentiality

AI tool adaptation

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Teams

Job description

WilmerHale is seeking an organized Department Assistant for the global Clients & Markets team in Boston. You will support business development, marketing and communications, collaborating with 50+ team members to deliver exceptional client experiences.

The ideal candidate has 5+ years of administrative experience in a professional services setting, strong MS 365 skills, and a proactive, capable, and discreet work style. A hybrid schedule and competitive benefits are provided.