Global Clients & Markets Coordinator

WilmerHale; Washington (District of Columbia); Hybrid; USD 78,000 - 97,000; Full time

Benefits offered by this job

Hybrid schedule

Medical, dental, and vision insurance

401(k) with company match and profit‑‑

Paid time off and holidays

Job summary

WilmerHale is seeking an organized Department Assistant to join the global Clients & Markets team in a hybrid role. You will provide essential administrative support to business development, marketing, and communications, coordinating with over 50 team members to ensure a seamless client experience.

The ideal candidate will be motivated, detail-oriented, and able to communicate effectively with attorneys and colleagues at all levels.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• 5 years of administrative experience in a professional environment preferred.
• Experience in a legal or professional services setting is a plus.
• Ability to work independently on projects with minimal supervision.

Responsibilities

• Provides high level customer service to Clients & Markets team members and internal/external clients.
• Processes and reconciles invoices for department expenses and tracks department travel expenses.
• Organizes and schedules department meetings, events, and trainings, including in-office and virtual participation.
• Maintains department email lists, Teams channels, intranet pages, and memberships.
• Supports charitable event sponsorships and coordination of budget approvals and outcomes.
• Coordinates participation in associations and membership groups.
• Manages distribution of tickets for events in Boston and Washington DC.
• Assembles marketing materials including practice descriptions and lawyer biographies.
• Schedules and assists with department training programs and onboarding for new hires.
• Maintains data related to pitches and RFPs and assists with reporting on activities.
• Supports special projects requested by Markets & Clients leadership.

Skills

Interpersonal skills

Multitasking

Attention to detail

Time management

Microsoft 365 proficiency

Team collaboration

Discretion with confidential data

Adapt to AI tools

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Job description

WilmerHale is seeking an organized Department Assistant to join the global Clients & Markets team in a hybrid role. You will provide essential administrative support to business development, marketing, and communications, coordinating with over 50 team members to ensure a seamless client experience.

The ideal candidate will be motivated, detail-oriented, and able to communicate effectively with attorneys and colleagues at all levels.