Marketing, Business Development & Administration Coordinator – Collen

Marketing in Ireland community; Indiana; On-site; USD 42,000 - 60,000; Full time

Job summary

Collen is hiring a Marketing, Business Development & Administration Coordinator to support its growth teams. This hybrid role centers on prequalification submissions to help bid for new contracts, while also maintaining records, organizing meetings and events, and supporting senior stakeholders.

Therefore, it suits an organised communicator who enjoys detail as much as variety. You will gather staff CVs, qualifications and performance data for submissions, develop marketing materials, and help

Qualifications

• Experience in marketing, business development or administrative support.
• Strong written and verbal communication.
• Excellent organisation and time-management, with the ability to prioritise.
• High level of accuracy and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently while collaborating with multiple stakeholders.

Responsibilities

• Prepare prequalification applications and support related business development activities.
• Maintain and update client databases and business development records.
• Keep staff CVs, experience and qualification records ready for prequalification submissions.
• Track prequalification performance data and prepare reports on it.
• Maintain employee CPD records where required.
• Develop marketing materials, presentations and company information.
• Help organise and coordinate company marketing events.
• Support the management of international events.
• Provide day-to-day administrative support to directors, managers and teams.
• Coordinate meetings, scheduling, logistics and minute-taking as required.
• Prepare reports, presentations and other business documents.
• Maintain organised records and document-control processes.

Skills

Communication

Organisation

MS Office

Independent & collaborative

Education

Marketing qualification

Tools

CRM software

Document management systems

Job description

Job Summary

Collen is hiring a Marketing, Business Development & Administration Coordinator to support its growth teams. In short, this is a hybrid of bid support, marketing and office coordination. Above all, the role centres on prequalification submissions, which help a contractor qualify to tender for new projects. In addition, you will keep records accurate, organise meetings and events, and support senior stakeholders. Therefore, it suits an organised communicator who enjoys detail as much as variety.

About Collen And The Team

Collen is a long-established construction and engineering company, and it also operates outside Ireland, including in Sweden. Because the business competes for major projects, strong prequalification work has a direct impact on which contracts the company can bid for. As a result, this role sits at the point where marketing, data and new business meet. In practice, you will work closely with directors, managers and several internal teams. For example, you will gather staff CVs, qualifications and performance data for submissions. Meanwhile, you will also prepare presentations and marketing materials, and you will help run company events, some of them international.

Responsibilities

Marketing and business development

• Prepare prequalification applications and support related business development activities.
• Maintain and update client databases and business development records.
• Keep staff CVs, experience and qualification records ready for prequalification submissions.
• Track prequalification performance data and prepare reports on it.
• Maintain employee CPD records where required.
• Develop marketing materials, presentations and company information.
• Help organise and coordinate company marketing events.
• Support the management of international events.

Administration and coordination

• Provide day-to-day administrative support to directors, managers and teams.
• Coordinate meetings, including scheduling, logistics, documents and minute-taking where required.
• Prepare reports, presentations, correspondence and other business documents.
• Maintain organised records, filing systems and document-control processes.
• Manage calendars, appointments and meeting arrangements where required.Handle confidential and business-sensitive information with discretion.
• Support internal and external communications and stakeholder coordination.
• Assist with general office administration and ad hoc tasks.

Minimum Qualifications

• Previous experience in a marketing, business development or administrative support role.
• Strong written and verbal communication skills.
• Excellent organisational and time-management skills, with the ability to prioritise competing demands.
• A high level of accuracy and attention to detail.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook.
• The ability to work independently while collaborating with multiple stakeholders.

Preferred Qualifications

• A qualification in Marketing, Communications, Business Administration or a related discipline.
• Experience with CRM or document-management systems.

Beyond the skills above, Collen also looks for a professional, proactive and service-focused approach. Similarly, problem-solving, initiative and discretion with confidential information all matter in this role.

Salary and benefits

The advert does not state a salary range or any benefits. Likewise, it does not confirm the contract type, working hours or work model. Therefore, raise these points with Collen’s recruitment team early in the process.

Frequently asked questions (FAQ)

What are prequalification submissions in this role?
They are documents a contractor submits to show its capability before it can tender for a project. In this role, you will compile staff CVs, qualifications and performance data for them. Consequently, accuracy and good record-keeping are central to the job.

Do I need a marketing degree to apply?
No. Collen lists a qualification in Marketing, Communications or Business Administration as desirable, not essential. However, you do need previous experience in a marketing, business development or administrative support role.

Will this role involve travel?
Possibly. The advert mentions support for international event management, and Collen operates outside Ireland. Still, it does not say how much travel is involved.