Marketing Associate – Proposals

Neel-Schaffer, Inc.; New London (CT); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Neel-Schaffer, Inc. is seeking a Marketing Associate - Proposals to support proposal development and business development across our nine-state footprint.

The role collaborates with proposal managers and technical staff to craft compliant, compelling submissions and client-facing materials. The ideal candidate brings experience in the AEC industry, strong writing and editing skills, and the ability to manage multiple priorities under deadlines.

Qualifications

• Develop proposals and qualifications; ensure clarity and compliance with RFPs.
• Coordinate the proposal process with managers, staff, designers, and admins.
• Write and maintain marketing content: project descriptions, resumes, qualification packages.
• Design and produce polished deliverables and interview materials using InDesign.
• Support business development: client meetings, conferences, and events; travel as needed.

Responsibilities

• Develop Winning Proposals: Plan, write, edit, and assemble qualifications, proposals, interview presentations, and other client-facing materials ranging from single-page letters to complex, multi-volume submissions. Ensure all deliverables are clear, compelling, and compliant with RFP requirements.
• Coordinate the Proposal Process: Partner with proposal managers, technical staff, graphic designers, senior leaders, and administrative teams to gather information, manage deadlines, and keep pursuits moving from kickoff through submission.
• Write & Maintain Marketing Content: Develop, organize, and maintain project descriptions, fact sheets, staff resumes, qualification packages, and other marketing resources that support ongoing business development efforts.
• Design & Produce: Create proposal graphics and produce polished, professional deliverables and interview presentations using Adobe InDesign and other marketing tools.
• Support Business Development: Prepare materials for client meetings, interviews, conferences, and special events. Assist with proposal production and client deliverables, and occasionally travel to support marketing and business development activities.

Skills

Proposal development

Writing

Editing

Attention to detail

Time management

Adobe InDesign

Microsoft Office

OpenAsset

SharePoint

Education

Bachelor's degree

Tools

Adobe InDesign

OpenAsset

Microsoft SharePoint

Microsoft Office

Job description

Are you a wordsmith with a passion for winning? Do you thrive in a fast-paced environment where your creativity, organization, and attention to detail can shine? If so, Neel-Schaffer wants you to join our team as a Marketing Associate - Proposals.

Neel-Schaffer, an ENR Top 200 Design firm, is seeking applications from qualified candidates for a Marketing Associate - Proposals to support proposal development and business development efforts across our nine-state footprint. We are flexible on location, and this position can be based in any of our larger offices.

The ideal candidate has experience developing proposals and presentations in the Architecture, Engineering, and Construction (AEC) industry and enjoys working in a collaborative, deadline-driven environment. Success in this role requires strong writing and editing skills, the ability to manage multiple priorities, and a commitment to delivering high-quality, accurate work.

What You’ll Do

As a Marketing Associate - Proposals, you will play a key role in developing proposals and qualifications that help Neel-Schaffer win new work. You’ll work alongside proposal managers and technical staff to create compelling, compliant, and visually polished submissions while supporting other marketing and business development initiatives across the firm.

Key Responsibilities

• Develop Winning Proposals: Plan, write, edit, and assemble qualifications, proposals, interview presentations, and other client-facing materials ranging from single-page letters to complex, multi-volume submissions. Ensure all deliverables are clear, compelling, and compliant with RFP requirements.
• Coordinate the Proposal Process: Partner with proposal managers, technical staff, graphic designers, senior leaders, and administrative teams to gather information, manage deadlines, and keep pursuits moving from kickoff through submission.
• Write & Maintain Marketing Content: Develop, organize, and maintain project descriptions, fact sheets, staff resumes, qualification packages, and other marketing resources that support ongoing business development efforts.
• Design & Produce: Create proposal graphics and produce polished, professional deliverables and interview presentations using Adobe InDesign and other marketing tools.
• Support Business Development: Prepare materials for client meetings, interviews, conferences, and special events. Assist with proposal production and client deliverables, and occasionally travel to support marketing and business development activities.

Education and/or Experience

• Bachelor's degree in Marketing, Journalism, Public Relations, English, Communications, or a related field.
• One to three years of marketing or proposal experience in the AEC industry. Southeast DOT experience a plus.
• Strong writing, editing, and proofreading skills with the ability to develop clear, compelling, and compliant proposals.
• Proficiency in Adobe Creative Suite (primarily InDesign) and Microsoft Office (Outlook, Word, Excel, and PowerPoint). Experience with OpenAsset and Microsoft SharePoint is a plus.
• Excellent organizational, communication, and time management skills, with the ability to manage multiple priorities and meet tight deadlines.
• Strong attention to detail and a commitment to producing accurate, high-quality deliverables.
• Ability to work independently while collaborating effectively with technical staff, marketing professionals, and leadership across multiple offices.
• Working knowledge of the proposal process and Request for Proposal (RFP) requirements, with the ability to interpret client requirements and ask thoughtful questions.
• A positive, solution-oriented attitude with a willingness to learn, take ownership of assignments, and contribute to a collaborative team environment.
• CPSM certification is a plus. Candidates who are not currently certified should have the interest to obtain the Certified Professional Services Marketer (CPSM) credential with company support.

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