Marketing/Pursuit Coordinator

JMT; Philadelphia (Philadelphia County); On-site; USD 60,000 - 80,000; Full time

Job summary

JMT is seeking an organized Proposal/Marketing Coordinator to support region-focused pursuits. You will coordinate proposals, expressions of interest, and presentations, and enter opportunities into the CRM, delivering high-quality submissions on time.

This role requires a BA/BS in Marketing or related field and at least 2 years of AEC marketing experience. You will collaborate with technical staff, offices, SMEs, and vendors in a dynamic, employee-owned environment.

Qualifications

• Bachelor's degree in Marketing, Business, Communications or related field
• Minimum 2 years of AEC industry-related experience preferably
• Proficient in Microsoft Office Suite
• Proficient in CRM Systems
• Knowledge of the RFP structure and proposal process
• Experience with word processing software

Responsibilities

• Coordinate, prepare, and review standard government form proposals, expressions of interest, technical proposals, and presentations.
• Enter RFPs/advertisements into CRM system and maintain data.
• Lead pursuit process from kick-off to delivery and closeout.
• Develop pursuit outlines and major sections of proposals with SMEs.
• Coordinate production, printing, and delivery with QA/QC.
• Assist with presentation materials and client-facing content.
• Generate compliant, high-quality submissions and excellent customer service.

Skills

RFP structure knowledge

Proposal process knowledge

Marketing coordination

CRM data handling

Data entry

Education

Bachelor's degree in Marketing/Business/Communications

Tools

Microsoft Office

CRM Systems

Adobe InDesign

Word processing software

Job description

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record’s list of the Top 500 Design Firms. Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record’s list of the Top 500 Design Firms.

Position summary:

Responsible for proposal/pursuit coordination and marketing efforts for assigned region.

Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions And Responsibilities

• Coordinate, prepare, and review standard government form proposals, expressions of interest, technical proposals, and presentations.
  • Search for and enter RFP’s/Advertisements into CRM system.
  • Coordinate all phases of the pursuit process from kick-off meeting to production and delivery and proposal closeout.
  • Develop pursuit outlines.
  • Participate in pre-proposal meetings, kick-off meetings, debriefings, etc.
  • Prepare major sections of pursuits, including but not limited to, project descriptions and resumes, tailored for specific pursuit. Work with Subject Matter Experts (SMEs) to develop other pursuit content.
  • Coordinate pursuit production (typing, graphics, editing, and reproduction), printing and delivery, with emphasis on quality assurance/quality control.
  • Assist with presentation preparation, presentation materials, etc.
  • Produce consistently compliant high-quality submissions while delivering exceptional customer service.
• Provide Marketing essential functions and responsibilities, as required.
• Complete data entry for Marketing databases, tracking leads go/no go, and wins or losses.
• Maintain visually-appealing marketing materials including resumes, boilerplate information, project descriptions, photographs, subconsultant information, etc.
• Work closely and interact with technical staff, administrative staff, and marketing staff in other offices, as well as outside vendors, subconsultants, and clients.
• Administrative duties related to marketing such as filing, data input, etc.
• Research websites, newspapers, magazines and other business publications in search of project opportunities for professional services. When opportunities are found, enter data for these opportunities into marketing database (CRM), tracking leads and associated go/no go decisions, and wins or losses.
• Gather information, conduct market research about prospects/clients/projects, and participate in the development of various business collateral to support continued strategic growth.
• Generate reports for technical staff on marketing efforts, when required.
• Organizational support of office, regional and corporate marketing efforts.
• Adherence to JMT’s Quality Management System (QMS), ISO 9001:2015 Marketing procedures.

Nonessential Functions And Responsibilities

• Perform other related duties as assigned

Required Skills

• Bachelor’s degree in Marketing, Business, Communication or related field or equivalent years of experience
• Minimum 2 years of AEC industry-related experience, preferred
• Proficient in Microsoft Office Suite
• Proficient in CRM Systems
• Knowledge of the RFP structure and proposal process
• Experience with word processing software

Preferred Experience

• Experience with Adobe InDesign

Working Conditions

Work is performed within a general office environment 95% of the time. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.