Marketing Assistant

Ideal Contracting; Detroit (MI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental coverage

Vision coverage

Life insurance

Short-term disability

Long-term disability

Paid time off

401K plan

Job summary

Ideal Contracting, a leading Midwest construction company based in Detroit, seeks a Marketing Assistant to support the Director of Marketing and a larger team. You will coordinate events, assist with business development efforts, maintain files, and help manage the Build U internship program.

You must be organized, dependable, and able to juggle multiple projects while communicating effectively with colleagues at all levels.

Qualifications

• 1–3 years of administrative, marketing support, event coordination, or related experience preferred.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to maintain organized files, records, calendars, and tracking documents.
• Comfortable coordinating with employees at all levels of an organization.
• Experience with Adobe Acrobat, or other design/document tools, is a plus.

Responsibilities

• Support the Director of Marketing in planning and executing company events, meetings, retreats, celebrations, and other internal initiatives.
• Coordinate event logistics, including venues, catering, supplies, signage, registration, name badges, promotional materials, and other details.
• Communicate with vendors and internal stakeholders to coordinate event needs.
• Maintain event checklists, timelines, budgets, and other planning documents.
• Work with the marketing team to prepare presentation materials and meeting resources.
• Provide on-site support during events when needed.
• Assist with post-event follow-up and organization of event materials.

Skills

Administrative support

Marketing support

Event coordination

Organizational skills

Microsoft Office

Communication

Tools

Microsoft Office

Adobe Acrobat

Job description

Formed in 1998, Ideal Contracting is one of the largest construction companies in Michigan, with growing operations nationwide. Ideal Contracting has earned a strong reputation for excellence in its field, receiving local and national recognition for our service, quality, efficiency, safety, and innovative construction techniques.

Ideal Contracting is a general contractor with extensive self-perform services, flexible delivery methods, and a successful portfolio of projects for clients in a wide range of markets. Our loyal, dependable team of 350+ self-perform professionals and 150+ full-time staff help support our company’s mission to deliver long-term value to our clients through results, trust, experience, and quality while building strong communities where we work and live.

Ideal Contracting strives to create a unique environment where employees are given an opportunity to shine within the workplace and the community. Our company maintains a strong presence within our neighborhoods and places an inherent value on making a lasting, positive impact.

The position offers an attractive benefit package that includes medical insurance (Blue Cross Blue Shield PPO, HMO and Health Savings plan options available), dental coverage, vision coverage, life insurance, short-term disability, and long-term disability plans on the first of the month following the date of hire. Paid time off and 401K plan offered upon reaching eligibility.

The Marketing Assistant provides administrative, organizational, and coordination support to the Director of Marketing and the broader Marketing and Business Development team. The Marketing Assistant will work closely with the Director of Marketing to coordinate company events and team meetings, support business development activities, maintain marketing files, coordinate apparel and promotional item orders, and provide administrative support for the Build U internship program. The desired candidate is highly organized, dependable, and enjoys keeping projects and people on track.

Qualifications

• 1–3 years of administrative, marketing support, event coordination, or related experience preferred.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to maintain organized files, records, calendars, and tracking documents.
• Comfortable coordinating with employees at all levels of an organization.
• Experience with Adobe Acrobat, or other design/document tools, is a plus.

Company Events and Team Meetings

• Support the Director of Marketing in planning and executing company events, meetings, retreats, celebrations, and other internal initiatives.
• Coordinate event logistics, including venues, catering, supplies, signage, registration, name badges, promotional materials, and other details.
• Communicate with vendors and internal stakeholders to coordinate event needs.
• Maintain event checklists, timelines, budgets, and other planning documents.
• Work with the marketing team to prepare presentation materials and meeting resources.
• Provide on-site support during events when needed.
• Assist with post-event follow-up and organization of event materials.

Business Development and Industry Events

• Provide administrative support for business development events, conferences, trade shows, career fairs, client events, and other external activities.
• Coordinate registrations, promotional materials, giveaways, signage, apparel, and other event needs.
• Help prepare materials and shipments for events.
• Maintain an inventory of marketing and promotional materials.
• Coordinate the return, storage, and organization of event materials following events.

Build-U Internship Program

• Maintain program documents, schedules, and other records.
• Coordinate materials needed for program sessions, site visits, presentations, and events.
• Assist with planning and executing Build-U events and activities.
• Support communication and coordination with interns, mentors, employees, schools, and other program participants as directed.

Apparel, Swag and Promotional Items

• Maintain and organize company apparel and promotional item information.
• Track apparel inventory, orders, requests, and distribution.
• Collect employee apparel requests and coordinate orders.
• Submit swag and promotional item orders.
• Coordinate with vendors regarding pricing, proofs, production, shipping, and delivery.
• Maintain an organized inventory of promotional items.
• Help fulfill requests for apparel, swag, and marketing materials for employees, events, clients, and recruiting initiatives.

Essential Physical Demands:

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Lift, handle, and carry materials, equipment, and supplies as necessary up to five (5) pounds.
• Lift five (5) pounds floor to waist, lift five (5) pounds waist to shoulder, lift and carry up to five (5) pounds, and push/pull five (5) pounds.
• Sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours.
• Coordination necessary to operate computers and office equipment with pushbuttons and/or touch screens.
• Read and interpret documents.
• Read a diverse amount of printed and computer material.
• Communicate effectively and listen attentively.
• Speak tactfully and effectively to internal and external contacts in one-on-one situations and small or large group settings.
• Establish and maintain effective and harmonious working relationships with internal and external contacts.
• Communicate effectively, verbally and in writing.
• Exercise independent judgment and maintain confidentiality.
• Ability to balance multiple projects.

Essential Mathematical Skills:

• Perform addition, subtraction, division, and multiplication.

Essential Interpersonal Skills:

• High sense of integrity and ethics
• Trustworthy
• Desire for continuous improvement
• Ability to accept performance feedback
• Goal and deadline oriented
• Ability to adapt to change
• Detail-oriented
• Service-focused
• Team-oriented

Essential Reasoning Ability:

• Remain calm in a demanding environment, assisting a diverse blend of people.
• Solve practical problems in a variety of situations.

General Requirements and/or Disclaimers

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties of personnel so classified. Other duties may be assigned by the direct supervisor and/or designee.

Hours of Employment

Normal business hours are Monday through Friday, 8:00 am – 5:00 pm at the Ideal Headquarters at 2525 Clark Street, Detroit, MI.

Compensation

The employee in the Marketing Assistant role is a non-exempt employee under the provisions of the Fair Labor Standards Act (\"FLSA\"), 29 USC §§201, et Seq., and as a result thereof is entitled to accumulate or to be paid any compensatory time off or overtime.

Ideal Contracting, LLC is an equal opportunity employer and complies with all laws prohibiting discrimination on the basis of such factors as race, color, age, sex, national origin, religion, citizenship, handicap, height, weight and marital status. Under the State Persons with Disabilities Act and the Federal Americans with Disabilities Act, an employer has a legal obligation to accommodate an employee’s or job applicant’s disability unless the accommodation would impose an undue hardship on the employer. A person with a disability may allege a violation against an employer regarding a failure to accommodate his or her condition under Michigan law only if the person notifies the employer in writing of the need for accommodation within 182 days after the date the person knew or reasonably should have known that an accommodation was needed.