Marketing Asset Records Assistant

HRS Talent Solutions; Chandler (AZ); Remote; USD 41,000 - 45,000; Full time

Job summary

HRS Talent Solutions is seeking a Marketing Asset Records Assistant to maintain an accurate, centralized log of marketing assets, versions, placements and approvals for remote campaigns.

You will verify asset context across campaigns, record usage details, and flag discrepancies for review. This role supports customer service by ensuring materials delivered are current and properly authorized.

Qualifications

• Experience logging assets and campaigns with accuracy.
• Ability to verify asset versions, placements and statuses.
• Strong attention to detail and organizational skills.

Responsibilities

• Review approved online asset and campaign lists and log assets accurately.
• Record file versions and approved placements.
• Compare published or test views with asset references and note discrepancies.
• Flag outdated or uncertain usage for the owner and document the decision.
• Keep approval and restriction notes linked to the asset and update logs after replacements.

Skills

Attention to detail

Record keeping

Administrative support

Tools

Version control

Job description

Marketing Asset Records Assistant

An approved image may be correct for one campaign and wrong for another. This full-time remote job keeps an online record of the file version, channel and approved placement, so colleagues can tell what actually appeared. The work is office administration for a marketing team; accurate records also support customer service by preventing outdated public material. You are not asked to design graphics, grant usage rights or decide campaign strategy.

Track the actual file, not just the name

Two images may have the same subject but different versions, crops, or usage instructions. Check the asset identifier and campaign record before logging it. If an owner says a file has been replaced, note where the earlier version may still appear and refer it for review. Do not remove an active image from a public campaign without approval. Where a license or consent limit is recorded, flag questions to the authorized owner rather than interpreting it yourself.

The role may involve checking a landing page or test email to verify which asset appears. Record the visible destination and the source file under the employer's guide. If a colleague needs a current file, share only the approved location. An accurate usage log makes a later correction easier and keeps teams from selecting a convenient but outdated file.

Assigned tasks

Review approved online asset and campaign lists. Record file versions and approved placements. Compare a published or test view with the asset reference. Flag an outdated or uncertain usage for the owner. Keep approval and restriction notes linked to the asset. Update the log after a confirmed replacement. Avoid making permission decisions outside your role.

Compensation: $30.10 - $32.35 per hour | Full-time remote

An asset needs its context

Planned, published and replaced

A draft email might include a newer graphic while the scheduled email still points to the old version. Check the actual test or published view when the task permits, then label the usage stage correctly. Record an approval source rather than assuming that a file in a shared folder is cleared for every audience. If a campaign is cancelled, retain enough history to explain why a record changed. Someone checking the log later should be able to identify the file, its location, its status and the owner of an unresolved question.

A campaign team may have several versions of a graphic with similar names. Before logging usage, match the approved file identifier, channel, and scheduled campaign. An image prepared for one email may not be cleared for a public page. If the permission or version is unclear, mark the item for the campaign owner instead of deciding that it is close enough.

When the team asks what has already been used, an orderly online log can show the asset, campaign, date, and owner. Do not treat a draft placement as a live use. If a scheduled send is cancelled, preserve the earlier plan and update its status. This makes the record a useful history rather than a list that changes without explanation.

Information worth checking

• The approved asset name and version.
• The campaign and channel named in the instruction.
• Whether a placement is planned, sent, or cancelled.
• The authorized owner of a changed request.
• The linked source file in its proper online location.
• A missing approval or expired usage note.

Training covers naming rules and the marketing team's workflow. Beginners who are comfortable with digital files and precise entries are welcome. The customer service connection in this work is indirect but real: accurate materials help the organization send the right information to its audience.

A focused home office helps with side-by-side review of file identifiers and campaign records.

Your application

Training covers the naming rules and the marketing team's online record system. Prior campaign work is a plus, but a careful newcomer who has organized shared files can do well here. Your resume may show school, volunteer or office administration tasks involving version control. If you're selected for the next step, you may be asked to complete an application on the hiring company's website. Please make any experience checking published material easy to find if it is relevant.