Administrator

Cummings Grayson & Co., CPA; Miami (FL); On-site; USD 20,664 - 27,552; Part time

Job summary

A financial services firm in Miami seeks a part-time Marketing & Administrative Coordinator to support daily operations while executing marketing efforts. Responsibilities include promoting the firm through various channels, providing office administrative support, and assisting with invoicing and documentation. Ideal candidates should possess a high school diploma, have strong communication skills, and be proficient in Microsoft Office and social media platforms, with a commitment to contributing to a strong community presence.

Qualifications

• Strong written and verbal communication skills.
• Organized, detail-oriented, and able to multitask.
• Basic knowledge of marketing, social media, and office procedures.

Responsibilities

• Promote the organization through social media, flyers, and community outreach.
• Provide general office support including filing, scheduling, and correspondence.
• Assist with invoicing, billing reminders, and basic bookkeeping support.

Skills

Professional communication

Time management and organization

Creativity and initiative

Customer service mindset

Ability to work independently and as part of a team

Education

High school diploma

Associate degree or coursework in business, marketing, or administration

Tools

Microsoft Office

Google Workspace

Canva

QuickBooks

Job description

Job Summary

The Marketing & Administrative Coordinator is responsible for supporting the organization’s daily administrative operations while leading basic marketing and promotional efforts. This role combines office administration, communication, and marketing support to ensure smooth operations, strong community presence, and effective outreach.

Key Responsibilities

Marketing & Communications

• Promote the organization through social media, flyers, emails, and community outreach.
• Create and distribute marketing materials (flyers, announcements, newsletters, posts).
• Maintain and update social media platforms and basic website content.
• Assist with planning and promoting events, programs, and initiatives.
• Communicate with clients, partners, and community members professionally.

Administrative Duties

• Provide general office support (filing, data entry, scheduling, correspondence).
• Answer phone calls, emails, and messages in a timely and professional manner.
• Maintain records, reports, and basic documentation.
• Assist with invoicing, billing reminders, and basic bookkeeping support.
• Coordinate meetings, prepare agendas, and take notes when needed.

Qualifications

• High school diploma required; associate degree or coursework in business, marketing, or administration preferred.
• Basic knowledge of marketing, social media, and office procedures.
• Strong written and verbal communication skills.
• Organized, detail-oriented, and able to multitask.
• Proficient in Microsoft Office, Google Workspace, or similar tools.
• Experience with Canva, social media platforms.
• QuickBooks is a plus.

Skills & Competencies

• Professional communication.
• Time management and organization.
• Creativity and initiative.
• Customer service mindset.
• Ability to work independently and as part of a team.

Work Environment

• Office and/or community-based setting.
• May include occasional events or outreach activities.
• Part-time.