Marketing Administrative Coordinator

SEASIDE INN RENTALS, LLC; North Myrtle Beach (SC); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Disability insurance

Life insurance

Accident insurance

Paid vacation

Bereavement leave

401k Plan

Job summary

SEASIDE INN RENTALS, LLC in North Myrtle Beach, SC seeks a Marketing Administrative Coordinator to provide essential admin and operational support to the Marketing Manager, Marketing Specialist, and Content Creator. You will manage day-to-day marketing tasks, organize campaigns, and help keep marketing initiatives on track.

The role emphasizes organization, accuracy, and the ability to multitask in a fast-paced environment, with responsibilities across invoicing, vendor coordination, asset

Qualifications

• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Ability to multitask and adapt to shifting priorities.
• Proficient with spreadsheets, shared drives, and reporting tools.
• Proficient in Microsoft Office and Google Workspace.
• Able to work independently and collaboratively.

Responsibilities

• Process, track, and organize marketing invoices, purchase orders, and expense documentation.
• Assist with vendor coordination and contracts.
• Assist with obtaining quotes for print projects and promotional items.
• Maintain organized records for campaigns, assets, and marketing documentation.
• Keep an updated inventory of marketing equipment and materials.
• Organize, upload, and maintain photo and video files across shared drives and storage platforms.
• Ensure proper file naming, tagging, and version control for easy access by the marketing team.
• Pull and compile campaign performance reports across digital, email, social, and paid platforms.
• Prepare basic summaries and reports for internal review.
• Schedule marketing email campaigns according to the marketing calendar and campaign timelines.
• Schedule approved social media posts provided by external marketing partners, ensuring content is published accurately and on schedule.
• Assist with email database maintenance, including opt-in and opt-out requests.
• Support the Marketing Manager, Marketing Specialist, and Content Creator with administrative tasks that reduce workload and improve efficiency.
• Help coordinate timelines, schedules, and internal requests.
• Maintain and update a marketing calendar to reflect local events, onsite activities, campaigns and key deadlines.
• Assist with miscellaneous marketing-related projects as needed.
• Maintain calendars, shared folders, and internal documentation.
• Ensure marketing processes and workflows are followed consistently.
• Serve as a point of support for internal departments needing marketing assistance.

Skills

Organizational skills

Time management

Detail-oriented

Multitasking

Spreadsheets

MS Office

Google Workspace

Independent & collaborative

Tools

Content management systems

Reporting dashboards

Job description

Marketing Administrative Coordinator

Job Description: The Marketing Administrative Coordinator provides essential administrative and operational support to the Marketing Manager, Marketing Specialist, and Content Creator. This role focuses on managing day-to-day marketing administration, organization, reporting, and coordinating tasks that help the department operate efficiently and stay organized. The ideal candidate is highly organized, detail-oriented, and comfortable working behind the scenes to keep marketing initiatives moving forward. Full Time 9:00am-5:00pm Monday-Friday subject to change.

Job responsibilities include but are not limited to:

Administrative & Operational Support:

• Process, track, and organize marketing invoices, purchase orders, and expense documentation
• Assist with vendor coordination and contracts
• Assist with obtaining quotes for print projects and promotional items
• Maintain organized records for campaigns, assets, and marketing documentation
• Keep an updated inventory of marketing equipment and materials

Asset Organization & Management:

• Organize, upload, and maintain photo and video files across shared drives and storage platforms
• Ensure proper file naming, tagging, and version control for easy access by the marketing team
• Assist with archiving and organizing past campaign materials
• Upload and maintain copies of e-saver images and related assets on internal specials pages

Reporting & Campaign Support:

• Pull and compile campaign performance reports across digital, email, social, and paid platforms
• Prepare basic summaries and reports for internal review
• Schedule marketing email campaigns according to the marketing calendar and campaign timelines
• Schedule approved social media posts provided by external marketing partners, ensuring content is published accurately and on schedule
• Assist with email database maintenance, including opt-in and opt-out requests

Team Support & Coordination:

• Support the Marketing Manager, Marketing Specialist, and Content Creator with administrative tasks that reduce workload and improve efficiency
• Help coordinate timelines, schedules, and internal requests
• Maintain and update a marketing calendar to reflect local events, onsite activities, campaigns and key deadlines
• Assist with miscellaneous marketing-related projects as needed

General Department Support:

• Maintain calendars, shared folders, and internal documentation
• Ensure marketing processes and workflows are followed consistently
• Serve as a point of support for internal departments needing marketing assistance

Qualifications & Skills:

• Strong organizational and time-management skills
• High attention to detail and accuracy
• Ability to multitask and manage shifting priorities
• Comfortable working with spreadsheets, shared drives, and reporting tools
• Proficient in Microsoft Office and Google Workspace
• Ability to work independently and collaboratively in a fast-paced environment

Preferred Qualifications:

• Previous experience in an administrative, marketing support, or coordinator role
• Familiarity with digital marketing platforms, reporting dashboards, or content management systems
• Basic understanding of marketing workflows and campaign processes

  Core Competencies

  • Organization and efficiency
  • Dependability and follow-through
  • Clear communication
  • Problem-solving mindset
  • Team-oriented attitude

  Qualifying team members may enjoy the following benefits:

  • Medicalinsurance
  • Vision,Dental, Disability, Life and Accident insurance
  • PaidVacation
  • Bereavementleave
  • 401k Plan