Marketing Administrative Assistant

USA Vein Clinics, Vascular, Fibroid and Oncology Centers; Northbrook (IL); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Health insurance (medical, dental, and

Retirement Plan

Paid time off (PTO)

Job summary

USA Clinics Group in Northbrook, IL is seeking a Marketing Admin to join our team. You will gather and analyze information for the marketing department, identify improvement areas across channels, and help optimize campaigns.

This full-time, on-site role requires invoicing experience, strong communication, and the ability to multitask in a fast-paced environment. You will support marketing reports, organize materials for each clinic, and assist with monthly accounting procedures.

Qualifications

• Invoicing and supply order experience required.
• Strong communication and teamwork skills.
• Ability to multi-task in a fast-paced environment.
• Attention to detail and quality improvement mindset.
• Typing speed of 50 words per minute.

Responsibilities

• Performs high-level, administrative work, including frequent complex and confidential clerical work
• Participates in administrative functions such as marketing reports and physician lunches
• May provide administrative support for Marketing monthly accounting procedures
• Researches, prepares and edits reports and presentations
• Reads incoming mail and independently handles or attaches appropriate file/information
• Maintain Marketing materials are properly allocated to each clinic location monthly
• Other duties as assigned

Skills

Invoicing

Communication skills

Multi-tasking

Typing 50 wpm

Tools

MS Office

Job description

Why USA Clinics Group?

Founded by physicians with experience at leading academic medical centers, USA Clinics Group was built on a vision of delivering patient-first care beyond the hospital setting. Today, we're the nation's largest network of outpatient vein, fibroid, vascular, and prostate centers—with 170+ clinics nationwide. Our mission is simple: provide life-changing, minimally invasive care, close to home.

We're building a culture where innovation, compassion, and accountability thrive. While proud of our growth, we're even more excited about what's ahead, and the team we're building to get there. We look forward to meeting you!

Why You'll Love Working with us:

• Rapid career advancement Competitive compensation package
• Fully Paid Clinical Training Work with cutting-edge technology
• Make a real impact on patients' lives Join a fast-growing, mission-driven company
• Positive, team-oriented environment

Position Summary

We are seeking a Marketing Admin to join our team! You will be responsible for gathering and analyzing information for the marketing department, identifying areas of improvement from various marketing channels, and helping to optimize campaigns.

Position Details

• Location: This position works full-time, onsite in our Northbrook corporate office
• Schedule: Full-Time, Monday-Friday
• Compensation: $22-$25hr based on experience and qualifications

Responsibilities

• Performs high-level, administrative work, including frequent complex and confidential clerical work
• Participates in administrative functions such as marketing reports and physician lunches
• May provide administrative support for Marketing monthly accounting procedures
• Researches, prepares and edits reports and presentations
• Reads incoming mail and independently handles or attaches appropriate file/information
• Maintain Marketing materials are properly allocated to each clinic location monthly
• Other duties as assigned

Requirements

• Invoicing and supply order experience required
• A self-motivated team player with strong and effective communication skills
• Demonstrate accuracy and thoroughness; looking for ways to improve and promote quality
• Possesses an extraordinary ability to multi-task in a fast-paced, deadline driven environment
• Has great attention to detail, technological proficiency including extensive software/computer skills, great customer service skills, and a general understanding of administrative principles and the expectations associated
• Able to type 50 words per minute

Benefits

• Health insurance (medical, dental, vision)
• Retirement Plan
• Paid time off (PTO) (vacation, sick)