Marketing Administrative Assistant

USA Clinics Group; Northbrook (IL); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Retirement Plan

Paid time off (PTO)

Job summary

USA Clinics Group in Northbrook, IL is seeking a Marketing Admin to support the marketing team with data gathering, reporting, and campaign analysis. This full-time, onsite role requires strong organizational skills and the ability to work across multiple clinics.

You will handle invoicing, supply orders, prepare reports and presentations, and help coordinate physician lunches. A detail-oriented, communicative multitasker with typing speed of 50 WPM will thrive here.

Qualifications

• High-level administrative work including confidential clerical tasks.
• Administrative support for marketing reports and physician lunches.
• Assist Marketing monthly accounting procedures.

Responsibilities

• Performs high-level administrative work and confidential clerical tasks.
• Participates in admin functions such as marketing reports and physician lunches.
• May support Marketing monthly accounting procedures.
• Researches, prepares, and edits reports/presentations.
• Reads mail and manages files for marketing.

Skills

Invoicing & supply order experience

Strong communication skills

Multitasking ability

Attention to detail

Job description

Why USA Clinics Group?

Founded by physicians with experience at leading academic medical centers, USA Clinics Group was built on a vision of delivering patient-first care beyond the hospital setting. Today, we’re the nation’s largest network of outpatient vein, fibroid, vascular, and prostate centers—170+ clinics nationwide. Our mission is simple: provide life-changing, minimally invasive care, close to home.

We’re building a culture where innovation, compassion, and accountability thrive. While proud of our growth, we’re even more excited about what’s ahead, and the team we’re building to get there. We look forward to meeting you!

Why You'll Love Working with us:

Rapid career advancement Competitive compensation package

Fully Paid Clinical Training Work with cutting-edge technology

Make a real impact on patients’ lives Join a fast-growing, mission-driven company

Positive, team-oriented environment

Position Summary:

We are seeking a Marketing Admin to join our team! You will be responsible for gathering and analyzing information for the marketing department, identifying areas of improvement from various marketing channels, and helping to optimize campaigns.

Position Details:

• Location: This position works full-time, onsite in our Northbrook corporate office.
• Schedule: Full-Time, Monday-Friday
• Compensation: $22-$25hr based on experience and qualifications

Responsibilities:

• Performs high-level, administrative work, including frequent complex and confidential clerical work
• Participates in administrative functions such as marketing reports and physician lunches
• May provide administrative support for Marketing monthly accounting procedures
• Researches, prepares and edits reports and presentations
• Reads incoming mail and independently handles or attaches appropriate file/information
• Maintain Marketing materials are properly allocated to each clinic location monthly
• Other duties as assigned

• Invoicing and supply order experience required
• A self-motivated team player with strong and effective communication skills
• Demonstrate accuracy and thoroughness; looking for ways to improve and promote quality.
• Possesses an extraordinary ability to multi-task in a fast-paced, deadline driven environment.
• Has great attention to detail, technological proficiency including extensive software/computer skills, great customer service skills, and a general understanding of administrative principles and the expectations associated.
• Able to type 50 words per minute

• Health insurance (medical, dental, vision)
• Retirement Plan
• Paid time off (PTO) (vacation, sick)