Marketing & Admin Coordinator — Proposals

Whitman, Requardt and Associates, LLP; Mechanicsburg (Cumberland County); On-site; USD 45,000 - 85,000; Full time

Benefits offered by this job

Leave accrual and paid holidays

Group Life Insurance and disability

Flexible spending accounts

401(k) Retirement Plan

Tuition Reimbursement

Employee Assistance Program

Parental and maternity leave benefits

Job summary

Whitman, Requardt & Associates, LLP is seeking a Marketing / Administrative Assistant to join our Mechanicsburg team. This role supports marketing, administrative tasks and proposal activities across design disciplines, ensuring accurate documentation and organized project files.

The ideal candidate has 3+ years of experience, proficiency in Adobe Creative Suite and Microsoft Office, and excellent communication and time management skills.

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s in Marketing, Communications, English, Journalism or related field preferred.
• Minimum of 3 years of experience; experience in Engineering, Architectural or Construction industry preferred.
• Proficient in Adobe Creative Suite (InDesign and Acrobat) and other digital applications.
• Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Strong communication skills, professional demeanor and positive attitude.
• Collaborative work style and highly motivated with strong drive to succeed.
• Extremely detail oriented and highly organized with strong time management skills.
• Proven ability to maintain confidentiality and discretion with sensitive information.
• Ability to multi-task, meet deadlines and adapt to changing priorities.
• Demonstrated ability to work independently and within a team.
• Willingness to continue to learn and grow technically and professionally within the company.

Responsibilities

• Providing administrative assistance to the technical and management team.
• Set up and maintain project files (electronic and hard copies).
• Schedule and book travel arrangements.
• Distribute incoming mail and prepare outgoing mail and packages.
• Field phone calls, receive, and direct visitors.
• Obtain necessary supplies for the York office.
• Research information.
• Compose and edit documents and presentations.
• Set up and maintain files.
• Assist in producing proposals and marketing materials and prepare for presentations.
• Prepare staff resumes, project descriptions, and marketing information.
• Work with graphics teams to create figures/graphics and digital collateral.
• Proofread and edit materials for readability and compliance.

Skills

Strong communication

Detail oriented

Organized

Time management

Collaborative

Willingness to learn

Education

Associate or Bachelor in Marketing/Communications/English/Journalism

High school diploma or equivalent

Tools

Adobe Creative Suite (InDesign, Acrobat)

Microsoft Office

Job description

Whitman, Requardt & Associates, LLP is seeking a Marketing / Administrative Assistant to join our Mechanicsburg team. This role supports marketing, administrative tasks and proposal activities across design disciplines, ensuring accurate documentation and organized project files.

The ideal candidate has 3+ years of experience, proficiency in Adobe Creative Suite and Microsoft Office, and excellent communication and time management skills.