Marketing Admin Coordinator - In-Office, Flexible Hours

Kimley-Horn; Dallas (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Exceptional Retirement Plan: 2-to-1%+

Comprehensive Health Coverage

Time Off and flexible scheduling

Student loan matching and 401(k)

Tuition reimbursement and internal培训

Family-friendly benefits

Job summary

Kimley-Horn is seeking an Administrative Assistant in Dallas, TX to support the Marketing team in Dallas or Fort Worth. This in-office role requires proactive, detail-oriented, and organized candidates who thrive in a fast-paced environment.

The position handles proposal production, CRM updates, travel bookings, research tasks, and coordination of events, offering opportunities to contribute to marketing initiatives and client proposals in a collaborative team setting.

Qualifications

• Minimum 2 years' experience in a professional office environment.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Detail-oriented with strong data accuracy and consistency.
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Experience with CRM or relational databases (Dynamics 365, Salesforce, Deltek Vision/Vantagepoint or similar).
• Able to learn new software/tools quickly and adapt to evolving processes.

Responsibilities

• Assist project managers and Marketing Coordinators with resumes, project experience, and materials for marketing proposals.
• Produce proposals, leave-behinds, reports, and other marketing documents.
• Support conference and event planning efforts.
• Update Dynamics 365 CRM and run reports as needed by Marketing.
• Prepare expense reports and book travel.
• Conduct research to support marketing managers/leaders.
• Print and bind large documents
• Coordinate meals for events and luncheons
• Assist in gathering information from subconsultants and coordinate subconsultant tasks as directed
• Coordinate conference rooms/meetings and staff calendars
• Arrange FedEx and courier services
• Track and report recently won projects
• Additional duties as assigned

Skills

Detail-oriented

Organizational skills

Team player

Multi-tasking

Proactive

Positive attitude

Tools

Microsoft Office Suite

Dynamics 365

Salesforce

PowerPoint

Excel

Outlook

Job description

Kimley-Horn is seeking an Administrative Assistant in Dallas, TX to support the Marketing team in Dallas or Fort Worth. This in-office role requires proactive, detail-oriented, and organized candidates who thrive in a fast-paced environment.

The position handles proposal production, CRM updates, travel bookings, research tasks, and coordination of events, offering opportunities to contribute to marketing initiatives and client proposals in a collaborative team setting.