Administrative Assistant- Marketing

Kimley-Horn; Fort Worth (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Retirement plan

Health coverage

Paid time off

Student loan matching

Tuition reimbursement

Family leave

Job summary

Kimley-Horn is seeking an Administrative Assistant to support the Marketing team in Dallas or Fort Worth, TX. This in-office role requires a proactive, detail-oriented individual with strong organizational skills.

The position involves assisting with proposals, CRM data updates in Dynamics 365, travel arrangements, and event support in a fast-paced environment. A minimum of 2 years in a professional office is expected, along with proficiency in Microsoft Office.

Qualifications

• Minimum of 2 years' experience in a professional office environment.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Detail-oriented, with a strong attention to data accuracy and consistency.
• Strong organizational skills and multi-tasking abilities.
• Experience working in a CRM or relational database (Dynamics 365, Salesforce, Deltek Vision/Vantagepoint, or similar).
• Comfortable learning new software, tools, and workflows quickly, and open to adapting as our processes and technology evolve.
• Ability to work under tight deadlines and handle multiple assignments concurrently.
• Positive attitude/support mentality.
• Team player

Responsibilities

• Assist project managers and Marketing Coordinators on proposals and marketing materials.
• Produce day-to-day proposals, leave behinds, reports, etc.
• Support conference and event planning efforts.
• Update Dynamics 365 marketing CRM and run reports as requested.
• Prepare expense reports and book travel.
• Assist with research tasks for marketing efforts.
• Print and bind large, technical documents.
• Coordinate meals for events and luncheons.
• Coordinate subconsultant information and coordination as directed.
• Manage conference rooms, meetings, and staff calendars.
• Arrange FedEx and courier deliveries.
• Track and report recently won projects.
• Perform additional duties as assigned.

Skills

Microsoft Office

Data accuracy

Organizational skills

CRM systems

Team player

Deadline-driven

Tools

Dynamics 365

Salesforce

Deltek Vision/Vantagepoint

Job description

Overview

Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Marketing team in Dallas, Texas (TX) or Fort Worth, Texas (TX). The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment. This is an in-office position.

Responsibilities

• Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information, and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
• Responsible for day-to-day production of proposals, leave behinds, reports, etc.
• Support conference and event planning efforts
• Update and maintain accurate project, employee, and client data in Dynamics 365 (D365), our Marketing CRM, and run reports or pull information as requested by the Marketing team
• Prepare expense reports and book travel
• Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
• Print and bind large, technical documents
• Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
• Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
• Coordinate conference rooms/meetings/staff calendars
• Coordinate and arrange FedEx and courier delivery services
• Track and report recently won projects
• Additional duties as assigned

Qualifications

• Minimum of 2 years' experience in a professional office environment
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
• Detail-oriented, with a strong attention to data accuracy and consistency
• Strong organizational skills and multi-tasking abilities
• Experience working in a CRM or relational database (Dynamics 365, Salesforce, Deltek Vision/Vantagepoint, or similar)
• Comfortable learning new software, tools, and workflows quickly, and open to adapting as our processes and technology evolve
• Ability to work under tight deadlines and handle multiple assignments concurrently
• Positive attitude/support mentality
• Team player

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 18 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.