Marketing Admin Assistant – Proposals & Events, Flexible Hours

Kimley-Horn; Fort Worth (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Retirement plan

Health coverage

Paid time off

Student loan matching

Tuition reimbursement

Family leave

Job summary

Kimley-Horn is seeking an Administrative Assistant to support the Marketing team in Dallas or Fort Worth, TX. This in-office role requires a proactive, detail-oriented individual with strong organizational skills.

The position involves assisting with proposals, CRM data updates in Dynamics 365, travel arrangements, and event support in a fast-paced environment. A minimum of 2 years in a professional office is expected, along with proficiency in Microsoft Office.

Qualifications

• Minimum of 2 years' experience in a professional office environment.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Detail-oriented, with a strong attention to data accuracy and consistency.
• Strong organizational skills and multi-tasking abilities.
• Experience working in a CRM or relational database (Dynamics 365, Salesforce, Deltek Vision/Vantagepoint, or similar).
• Comfortable learning new software, tools, and workflows quickly, and open to adapting as our processes and technology evolve.
• Ability to work under tight deadlines and handle multiple assignments concurrently.
• Positive attitude/support mentality.
• Team player

Responsibilities

• Assist project managers and Marketing Coordinators on proposals and marketing materials.
• Produce day-to-day proposals, leave behinds, reports, etc.
• Support conference and event planning efforts.
• Update Dynamics 365 marketing CRM and run reports as requested.
• Prepare expense reports and book travel.
• Assist with research tasks for marketing efforts.
• Print and bind large, technical documents.
• Coordinate meals for events and luncheons.
• Coordinate subconsultant information and coordination as directed.
• Manage conference rooms, meetings, and staff calendars.
• Arrange FedEx and courier deliveries.
• Track and report recently won projects.
• Perform additional duties as assigned.

Skills

Microsoft Office

Data accuracy

Organizational skills

CRM systems

Team player

Deadline-driven

Tools

Dynamics 365

Salesforce

Deltek Vision/Vantagepoint

Job description

Kimley-Horn is seeking an Administrative Assistant to support the Marketing team in Dallas or Fort Worth, TX. This in-office role requires a proactive, detail-oriented individual with strong organizational skills.

The position involves assisting with proposals, CRM data updates in Dynamics 365, travel arrangements, and event support in a fast-paced environment. A minimum of 2 years in a professional office is expected, along with proficiency in Microsoft Office.