Maritime Documentation Specialist

Hirebridge LLC; Portland (OR); On-site; USD 45,000 - 65,000; Full time

Job summary

Host Agency, LLC is seeking a Freight Forwarder to efficiently prepare, file, and dispatch maritime cargo documents for imports and exports. The role involves end-to-end documentation workflows and SME support for key customers.

The ideal candidate will have a high school diploma or equivalent, freight-forwarding experience, strong MS Office skills, and the ability to manage multiple deadlines with precise attention to detail.

Qualifications

• High school diploma or equivalent required; additional education preferred.
• Prior experience in freight forwarding, maritime documentation, or logistics preferred.
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong proficiency in Microsoft Office, specifically Excel, with minimum 60 wpm typing speed.
• Effective written and verbal communication skills.
• Excellent organizational skills.
• Independent judgment with appropriate escalation discipline.

Responsibilities

• Accurately prepare, review, and dispatch all required cargo documentation, including bills of lading, manifests, certificates of origin, and related shipping documents.
• File AES, AMS, and other regulatory submissions accurately and within deadlines.
• Monitor vessel schedules and documentation deadlines to ensure compliance and on-time delivery.
• Maintain accurate vessel, cargo, and shipment information in internal systems and databases.
• Communicate with shippers, receivers, terminals, agents, and third-party vendors to obtain shipment information and answer inquiries.
• Serve as documentation SME for assigned customers by maintaining profiles and job aids.
• Assist team members in preparing, reviewing, releasing, signing or dispatching cargo documents when workload requires.
• Escalate commercial, regulatory, or service issues to management as needed.
• Support audits, corrections, and post-shipment documentation updates as required.
• Perform other duties as assigned.

Skills

Freight forwarding

Maritime documentation

multitasking

Excel

Written & verbal comms

Organizational skills

Independent judgement

Education

High school diploma or equivalent

Additional education preferred

Tools

Microsoft Office

Job description

Host Agency, LLC is seeking a Freight Forwarder to efficiently prepare, file, and dispatch maritime cargo documents for imports and exports. The role involves end-to-end documentation workflows and SME support for key customers.

The ideal candidate will have a high school diploma or equivalent, freight-forwarding experience, strong MS Office skills, and the ability to manage multiple deadlines with precise attention to detail.