Maritime Administrative Specialist

Trident Maritime Systems-Heavy Equipment Group; Iron River (MI); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer-paid premiums for health plan

HSA contributions from employer

Pre-tax savings plans (FSA etc.)

Paid time off and holidays

401(k) with company match

Life insurance

Company-sponsored events

Tuition reimbursement

Career development

Job summary

Trident Maritime Systems - Heavy Equipment Group in Iron River, MI is seeking an Administrative Assistant to professionally welcome visitors, answer calls, sign in guests, arrange escorts, and support the plant manager. The role includes travel arrangements, conference scheduling, and general clerical duties.

The position emphasizes strong Microsoft Office skills, organization, and clear communication, with exposure to marine/defense environments a plus.

Qualifications

• Proficient in Microsoft Office applications.
• Strong organizational and interpersonal skills.
• Excellent oral and written communication skills.
• Experience in a Job Shop or Marine/Defense contract environment is a plus.

Responsibilities

• Answer incoming phone calls and route to internal contacts.
• Greet and register visitors, sign in, issue badges, and escort.
• Arrange meals as requested.
• Accept and sign for certified mail.
• Assist with employee-sponsored activities and meetings.
• Coordinate conference room scheduling and conference calls.
• Perform administrative, clerical, and statistical tasks.
• Manage internal announcements and display boards.
• Assist with travel arrangements for direct labor employees.
• Other duties as assigned.

Skills

MS Office

Organizational skills

Communication skills

Defense/marine environment experience

Job description

Trident Maritime Systems - Heavy Equipment Group in Iron River, MI is seeking an Administrative Assistant to professionally welcome visitors, answer calls, sign in guests, arrange escorts, and support the plant manager. The role includes travel arrangements, conference scheduling, and general clerical duties.

The position emphasizes strong Microsoft Office skills, organization, and clear communication, with exposure to marine/defense environments a plus.