Administrative Assistant

Trident Maritime Systems-Heavy Equipment Group; Iron River (MI); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer-paid premiums for health plan

HSA contributions from employer

Pre-tax savings plans (FSA etc.)

Paid time off and holidays

401(k) with company match

Life insurance

Company-sponsored events

Tuition reimbursement

Career development

Job summary

Trident Maritime Systems - Heavy Equipment Group in Iron River, MI is seeking an Administrative Assistant to professionally welcome visitors, answer calls, sign in guests, arrange escorts, and support the plant manager. The role includes travel arrangements, conference scheduling, and general clerical duties.

The position emphasizes strong Microsoft Office skills, organization, and clear communication, with exposure to marine/defense environments a plus.

Qualifications

• Proficient in Microsoft Office applications.
• Strong organizational and interpersonal skills.
• Excellent oral and written communication skills.
• Experience in a Job Shop or Marine/Defense contract environment is a plus.

Responsibilities

• Answer incoming phone calls and route to internal contacts.
• Greet and register visitors, sign in, issue badges, and escort.
• Arrange meals as requested.
• Accept and sign for certified mail.
• Assist with employee-sponsored activities and meetings.
• Coordinate conference room scheduling and conference calls.
• Perform administrative, clerical, and statistical tasks.
• Manage internal announcements and display boards.
• Assist with travel arrangements for direct labor employees.
• Other duties as assigned.

Skills

MS Office

Organizational skills

Communication skills

Defense/marine environment experience

Job description

At Trident Maritime Systems - Heavy Equipment Group, there are no limits- only opportunities! We don't just build systems, we build careers.

As a leader in the marine and defense industry, we're looking for innovative, forward-thinking professionals who are ready to take on complex challenges and deliver real-world solutions.

We are looking for a Administrative Assistant to join our Iron River, MI TEAM!

The Administrative Assistant is will professionally welcome visitors, answer incoming phone calls, announce visitor's presence, arrange for escort and assist the plant manager as needed.

MAJOR DUTIES

• Answer incoming phone calls in a timely manner and professionally route the caller to the right internal contact
• Greet all visitors, register visitors, sign them in, assign visitors badges, announce their presence and arrange for their escort
• Make meal arrangements upon request.
• Accept and sign for certified, registered and special delivery mail
• Assist employee sponsored activities, company meetings and customer visit as needed
• Coordinate conference room scheduling and conference calls as necessary
• Perform various administrative, clerical and statistical assignments.
• Manage internal announcements, Intranet and the various display boards throughout the facilities
• Assist with Travel arrangements for direct labor employees
• Other duties as assigned.

QUALIFICATIONS

• Microsoft Office Proficient
• Excellent organizational and interpersonal skills
• Excellent oral and written communication skills
• Experience in a Job Shop or Marine/Defense contract environment a plus

PHYSICAL REQUIREMENTS

• Ability to lift, push, and pull 50 lbs.
• Long periods of standing, bending, and crouching
• Use of ladders to reach shelves and trays
• Perform duties outside for long periods of time

Why You'll Love Working Here

We believe in investing in our employees by offering a comprehensive benefits package designed to support your health, financial well-being, work-life balance, and career growth.

Our Benefits Include

• Medical, dental, and vision insurance (effective within 30 days of your start date)
• 100% employer-paid employee-only medical premiums on our HSA medical plan
• 100% employer-funded HSA contributions to help cover eligible medical expenses
• Pre-tax savings plans, including Medical Flexible Spending, Dependent Care, and Limited Purpose FSA options
• Paid maternity and paternity leave
• 100% company-paid short-term disability, long-term disability, and basic life insurance
• Paid Time Off (PTO), 9 paid holidays, plus 1 floating holiday of your choice
• 401(k) with a 50% company match on employee contributions up to 6%
• Pet insurance to help care for your furry family members
• Critical illness, hospital indemnity, and accident insurance
• Identity theft protection available at a discounted rate
• Tuition reimbursement to support your continued education
• Company-sponsored events throughout the year
• Ongoing training, development, and career advancement opportunities

More Than a Job-A Career

We're committed to helping you build a rewarding career while providing the benefits and support you need to succeed both at work and at home.

Join our winning team and manufacture your success-one skill at a time.

With us, your skills, performance, and dedication help determine your earning potential.