Marine Division Administrative Coordinator

Colonial Group, Inc.; Savannah (GA); On-site; USD 25,000 - 33,000; Full time

Job summary

Colonial Group, Inc. is seeking an Office Coordinator for its Marine Division located at 101 N Lathrop Ave, Savannah, GA.

The role provides administrative support, coordinates division meetings and events, and maintains professional communication with internal teams and external vendors. The candidate will handle scheduling, purchasing, invoicing, and documentation such as US Coast Guard submissions, supplier payments, and day-to-day office tasks, requiring strong organization and multitasking

Qualifications

• High school diploma or GED required; degree in Business Administration or 1–3 years of relevant experience preferred.
• Must have good grammar and math skills.
• Excellent organizational and communication skills required.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat; ability to learn new software.

Responsibilities

• Handle general office tasks such as filing and data entry.
• Manage CIP Accounts for Accounting.
• Manage all Purchasing Expenses & Submissions in Concur.
• Plan and manage all Department events, including Quarterly Meetings, Special Events, Recognition Ceremonies, and Holiday gatherings.
• Order Employee Uniforms.
• Manage Payment Schedule for Colonial Oil and Colonial Towing permits and licenses.
• Prepare and Submit US Coast Guard Applications for Crew Members.
• Prepare and Process Purchase Orders to Subcontractors.
• Review and Submit Labor Hours and Time in Dayforce.
• Coordinate weekly Colonial Towing workshops for the crews.
• Assist in obtaining invoices from vendors for A/P.
• Assist in following up on outstanding A/R payments.
• Maintain Current Organizational Charts for the Department.
• Order Supplies for the department, as needed.
• Other Duties as required.

Skills

Organizational skills

Communication skills

Grammar and math skills

Multi-project coordination

Education

High school diploma or GED

Business Administration degree or 1-3 years experience

Tools

Microsoft Office (Word, Excel, PowerPoint)

Adobe Acrobat

Job description

Colonial Group, Inc. is seeking an Office Coordinator for its Marine Division located at 101 N Lathrop Ave, Savannah, GA.

The role provides administrative support, coordinates division meetings and events, and maintains professional communication with internal teams and external vendors. The candidate will handle scheduling, purchasing, invoicing, and documentation such as US Coast Guard submissions, supplier payments, and day-to-day office tasks, requiring strong organization and multitasking